Payroll Tax Administrator

TMF Group•Miami, FL

About The Position

TMF Group is seeking a Payroll Tax Administrator to support client payroll tax administration. The role involves coordinating with ADP, clients, payroll managers, administrators, and payroll operations to ensure accurate, timely, and compliant payroll tax filings and deposits across federal, state, and local jurisdictions. The administrator also researches tax issues, supports tax authority inquiries and audits, monitors filings, and helps identify and resolve payroll tax discrepancies. The position is based in Miami, United States, and is listed as fixed term. TMF Group describes opportunities to work with colleagues and clients around the world, internal career development, global learning through the TMF Business Academy, a supportive feedback culture, and the ability to work from offices or home.

Requirements

Excellent oral and written communication skills.
Superior analytical skills.
Ability to work effectively in a team and build strong working relationships across areas.
Knowledge of general accounting and payroll tax and accounting requirements related to payroll and payroll tax administration.
Excellent interpersonal skills, including decision-making, strategic thinking, initiative, problem-solving, and the ability to work through complex situations with team members.
Ability to identify root causes, collect data, establish facts, draw valid conclusions, make effective decisions, and define processes.
Ability to interact professionally with all levels of management, staff, and internal and external contacts.
Strong organizational skills and ability to manage multiple priorities and projects in a fast-paced environment.
At least 3 years of comprehensive multi-state, multi-company payroll tax experience.

Responsibilities

Collect, review, and analyze payroll information and ensure ADP prepares federal, state, and local withholding and unemployment tax returns according to published guidelines.
Ensure payroll tax deposits and returns are completed in compliance with federal, state, and local tax laws.
Research and file state-specific special assessments, including quarterly or annual interest payments.
Stay current on federal and multi-state tax regulations and company policies.
Maintain Federal and State W-4 changes.
Research and collect data requested by tax authorities during controversies, inquiries, audits, and appeals.
Determine and produce reports to prevent and detect issues that could affect taxation and payroll.
Load payroll tax notices into the ADP tool and work with agencies or the payroll provider as needed.
Monitor quarterly tax filings.
Work with clients, payroll managers, and administrators to obtain personal information related to potential deductions, educational grants, or allowances.
Inform clients about paperwork and documentation needed to complete tax forms accurately.
Meet with clients as needed to answer questions and address concerns regarding tax forms and paperwork.
Communicate payroll tax procedures to payroll operations to support compliance with government regulations.
Provide problem resolution through effective client interaction and communication.
Work with the Payroll team to analyze test results for payroll tax updates and conversions.
Reconcile payroll taxes to the general ledger and prepare journal entries.
Reconcile payroll reports to Forms 941, W-2s, and 1099Ms when needed.
Research and resolve tax notices or discrepancies referred by government, state, and local agencies in a timely manner to help mitigate client penalties and interest.