Payroll Tax Administrator

TMF • Miami, FL

7d

About The Position

TMF Group is seeking a Payroll Tax Administrator to support client payroll tax administration. The role involves reviewing payroll information, coordinating with ADP and tax authorities, ensuring tax deposits and filings comply with applicable laws, and resolving tax notices and discrepancies. The administrator works closely with clients, payroll managers, administrators, and the Payroll team to support accurate tax reporting, payroll updates, and conversions.

Requirements

• At least 3 years of comprehensive multi-state, multi-company payroll tax experience.
• Strong knowledge of general accounting and payroll tax and accounting requirements related to payroll and payroll tax administration.
• Excellent oral and written communication skills.
• Superior analytical skills.
• Ability to work effectively in a team and build strong working relationships across areas.
• Excellent interpersonal skills, including decision-making, strategic thinking, initiative, and problem-solving, and the ability to work through complex situations with team members toward a positive outcome.
• Ability to identify root causes, collect data, establish facts, draw valid conclusions, make effective decisions, and define processes.
• Ability to interact professionally with all levels of management and staff, and with internal and external contacts.
• Strong organizational skills and ability to manage multiple priorities and projects in a fast-paced environment.

Responsibilities

• Collect, review, and analyze payroll information and ensure ADP prepares federal, state, and local withholding and unemployment tax returns according to published guidelines.
• Ensure payroll tax deposits and returns are completed and comply with federal, state, and local tax laws.
• Research and file special assessments for specific states, including interest payments, quarterly or annually.
• Stay current on federal and multi-state tax regulatory requirements and company policies.
• Maintain federal and state W-4 changes.
• Research and collect data requested by tax authorities during controversies, inquiries, audits, and appeals.
• Determine and produce reports to prevent and detect issues that could affect taxation and payroll.
• Load payroll tax notices into the ADP tool and work with agencies or the payroll provider as needed.
• Monitor quarterly tax filings.
• Work with clients, payroll managers, and administrators to obtain personal information regarding potential deductions, educational grants, or allowances.
• Inform clients about paperwork and documentation needed to complete tax forms accurately, and meet with them when needed to address questions and concerns.
• Communicate payroll tax procedures to payroll operations to ensure compliance with government regulations.
• Resolve problems through effective client communication and interface.
• Work with the Payroll team to analyze test results for payroll tax updates and conversions.
• Reconcile payroll taxes to the general ledger and prepare journal entries.
• Reconcile payroll reports to Forms 941, W-2s, and 1099-Ms when needed.
• Research and resolve tax notices and discrepancies referred by government, state, and local agencies in a timely manner to mitigate potential client penalties and interest.

Benefits

• Career development pathways and internal career opportunities.
• Continuous development through global learning opportunities from the TMF Business Academy.
• Inclusive work environment with the option to work from offices around the world or from home.
• Supportive feedback culture.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed