Payroll Supervisor

General Conference of Seventh-day Adventists•Silver Spring, MD

4d•$80,000 - $93,000

About The Position

The Payroll Supervisor is primarily responsible for processing monthly ISE payroll, ensuring payments are calculated accurately and processed on time, U.S. and Canadian taxes are reported to the appropriate governments, and NAD retirement contributions are submitted and recorded. The role serves as the main HR point of contact for ISEs currently infield, maintains HR records for IPRS, reconciles GC expense accounts associated with ISE payroll, and oversees and coordinates the workflow of Payroll Specialist(s). This is a full-time exempt position with benefits. The stated remuneration range is 83–96% ($80,000–$93,000 annually).

Requirements

Must be a member in regular standing of the Seventh-day Adventist Church.
Bachelor’s degree (BA/BS) in accounting or business administration, or equivalent work experience; applicable successful work experience may be accepted in lieu of the education requirement.
At least five years of directly applicable experience.
Strong understanding of U.S. payroll rules and regulations and basic knowledge of Canadian and global payroll regulations.
Strong knowledge of payroll software and the ability to handle payroll processing, reporting, reconciliations, and related records.

Nice To Haves

Proficiency in a second language.

Responsibilities

Process monthly ISE payroll accurately and on time, including tax calculations and reporting and NAD retirement contribution records and submissions.
Maintain a strong understanding of U.S. payroll rules and regulations and basic knowledge of Canadian and global payroll regulations.
Supervise the Payroll Specialist and coordinate workflow to support timely, accurate payroll processing.
Work with GC Treasury to maintain funding in IPRS bank accounts and make Royal Bank of Canada payments for GC Treasury and IPRS.
Monitor GC ISE accounts for personal charges and coordinate with ISEs to clear charges from monthly pay.
Calculate financial information for Information Letters and Statements of Understanding for new or transferring ISEs, and provide salary estimates to division liaisons.
Review employee records in multiple databases for newly hired and transferring ISEs.
Update and review monthly division foreign exchange rates and annual division wage factors used in ISE salary calculations; update cost-of-living indexes for all countries and notify users.
Communicate with world divisions about ISE salary and position changes, hires, terminations, and unpaid leaves; monitor MBSOC actions and update employment records.
Process quarterly memos funding world divisions for ISE retirement plans and contributions.
Receive and process division memos for ISE social security and national insurance contributions; maintain basic knowledge of relevant country regulations; review and reimburse eligible requests for duplicate social security tax liability or self-employment taxes.
Work with a third-party provider of global cost-of-living analysis to update applicable ISE records.
Reconcile General Ledger accounts used for ISE salary and allowance expenses.
Submit unpaid leave requests to the MBSOC agenda for a vote and update employment records accordingly.
Maintain strong knowledge of payroll software and assess periodic updates and potential expansion of its capabilities within the ISE payroll system.
Handle payroll processes including loan amortization taxation, payroll memos, corrections or amendments to pay statements and payroll memos, and employee banking information updates in SunSystems and UKG.
Respond to a high volume of email in a timely and professional manner.
Process fund transfer requests from ISEs and divisions, including ACH payment requests, while adhering to internal controls and deadlines.
Create and maintain reports in UKG payroll software for IPRS Payroll, the department, and other organizations and divisions.
Update payroll training materials for Co-Directors’ presentations at Mission Institutes.
Submit payroll-related content for the newsletter.
Work with the technology team on process improvement and stay current with Payroll.org, UKG software updates, and payroll trends.
Maintain regular and reliable attendance.
Perform other duties as assigned.