Bilingual Administrator

Aston Carter•Bartlett, IL

5d•$20 - $22•Onsite

About The Position

The Payroll Specialist ensures accurate and timely weekly payroll processing for all divisions while supporting a small, collaborative payroll team. Reporting to leadership in HR and Accounting, the role manages payroll data entry, check printing, tax reporting, and related accounting procedures in accordance with company policies and regulatory requirements. The specialist is a key contact for employee payroll questions and helps improve payroll processes and systems. This is a contract-to-hire position based onsite in Bartlett, Illinois. The role is part of a three-person payroll department and follows a typical Monday-through-Friday schedule, 8:00 a.m. to 5:00 p.m. It uses computerized payroll systems, including Paycom and an in-house timecard system, as well as Microsoft Office. The employer describes a close-knit, supportive workplace with opportunities for growth and advancement. Benefits may be available subject to eligibility and include medical, dental, vision, life and disability insurance, retirement plan options, spending accounts, transportation benefits, an employee assistance program, and time off.

Requirements

The posting states 13 years of office or payroll experience in a professional environment.
The posting states 13 years of experience using Microsoft Office applications, including Excel and Word.
Fluent in English and Spanish, with the ability to communicate clearly in both languages.
Strong math skills for payroll calculations and reconciliation.
Proficiency in payroll processing and data entry using computerized payroll systems.
Ability to use Paycom or similar payroll software.
High attention to detail and commitment to confidentiality of sensitive payroll and employee information.
Strong organization and time management skills to meet recurring deadlines.
Independent judgment and problem-solving skills to resolve payroll discrepancies and issues.
Clear, adaptable communication skills for working with employees, HR, and other departments.
Collaborative team orientation and willingness to support a small payroll department.
Reliability and discipline in meeting deadlines and following procedures.
Ability to learn new software and systems quickly and apply that knowledge in daily work.

Nice To Haves

Experience in HR functions beyond payroll, such as benefits or employee administration.
Union payroll experience, including union dues and contract-related rate updates.
Exposure to 1099 and contractor payroll processes, particularly in seasonal or project-based work.
Accounting or payroll reporting experience, including compliance and tax-related reports.
Advanced proficiency with payroll systems and related software tools.
Strong knowledge of payroll tax rules and compliance requirements.
Customer-service experience supporting employees with payroll inquiries.
Familiarity with managing vacation time, PTO, and other time-off policies in payroll systems.

Responsibilities

Verify payroll changes from multiple locations and accurately enter updates into the master file in the computerized payroll system.
Prepare and enter payroll adjustments, including garnishments, deductions, wage assignments, vacation and bonus checks, advances, and other special payments.
Process timecards, review them for accuracy and completeness, and prepare them for payroll entry.
Enter payroll data accurately into the computerized system.
Use required software, including Paycom and contract-related systems, to support payroll processing and reporting.
Print weekly payroll checks and generate associated reports.
Complete, maintain, and properly file payroll records, documentation, and reports.
File required government forms and payroll-related reports by regulatory deadlines.
Post weekly holidays, vacations, and other time-off details for accurate payroll calculations.
Complete monthly, quarterly, and annual payroll reports and filings, including tax and compliance documentation.
Review status changes and audit time records, identify discrepancies, and resolve issues promptly.
Respond to employee payroll questions, research records, and coordinate with other staff or resources to provide timely service.
Stay current on HR payroll policies and public policy changes affecting payroll, and provide input on payroll procedures.
Coordinate with HR leadership on payroll administration and employee payroll needs.
Prepare and send union dues and update rates according to applicable contracts and agreements.
Learn and support the in-house timecard system, including serving as a resource for its use.
Train employees on the in-house timekeeping system and accurate time-entry procedures.
Support the 1099 process, including working with contractors during the snow removal season.
Communicate in Spanish and English with employees and stakeholders.

Benefits

Medical insurance
Dental insurance
Vision insurance
Life insurance, including voluntary life and AD&D coverage for employees and dependents
Short- and long-term disability
Flexible spending accounts
Health Savings Account (HSA)
401(k) retirement plan with pre-tax and Roth post-tax contributions
Transportation benefits
Employee Assistance Program
Paid time off, vacation, or sick leave
Critical illness, accident, and hospital coverage