Payroll Specialist

Albert Einstein College of Medicine•New York, NY

3h•$72,500 - $75,000•Onsite

About The Position

The Payroll Specialist is responsible for the end-to-end processing of payroll, managing the Kronos system, and ensuring compliance with organizational, contractual, and regulatory policies. This role involves maintaining pay and work rules, assisting with timekeeping processes, providing client support, and collaborating with various departments and staff. The specialist will also be involved in system updates, reporting, audits, and year-end processes.

Requirements

Bachelor's Degree or certification in a finance related field.
At least 2 years prior related experience in a payroll department required.
Prior experience with Kronos is a must.
Proficiency in Microsoft Office particularly Word and Excel.
Ability to quickly learn and utilize new systems.
Demonstrated outstanding skills in human resources management and service delivery.
Professional and always adhere to strict pay processing guidelines.
Ability to research Human Resources Policies and Procedures to answer employee questions regarding Time and Attendance.

Nice To Haves

Prior experience with Banner is a plus.

Responsibilities

End to end processing of either the Bi-Weekly or Semi-Monthly payroll.
Establish and manage the Kronos process, partnering with timekeepers and managers to provide best practices based on organizational, contractual, and regulatory policies.
Maintain the pay and work rules based on union and organizational policies; pay codes accessibility and usage.
Assist department timekeeper/managers in maintaining work schedules and time off processing rules.
Understand different Pay Codes, Rounding Rules, Exceptions, Overtime, Shifts, Holidays, and other exception pay codes to provide guidance to all users.
Update the system for changes in user access based on EPAF submission, such as new managers, employee transfers, and FOPAL changes.
Provide exceptional client support by responding to and resolving timekeeping issues promptly.
Review data weekly and liaise with departments to ensure data accuracy.
Notify employees and managers of upcoming approval deadlines according to the payroll processing calendar.
Review timecards for approval and notify managers of non-compliance with established deadlines.
Assign sign off to all approved timecards in preparation for processing.
Create and process payroll integration files to update labor level changes into Kronos prior to each payroll process.
Review data entry in Banner for payroll preparation related to E-Class changes, hires, and terminations.
Create integration of the final Kronos file for transfer into Banner for processing.
Oversee the accrual process for employees receiving prorated time off allowance.
Work collectively with Benefits staff in processing LOA time.
Train the user community on appropriate use and roles within the Kronos system (employee vs. approving manager).
Create timekeeping related reports and troubleshoot reporting issues.
Participate in Kronos and Banner testing.
Support all internal and external audit efforts.
Prepare ACH file and print Summary Reports for direct deposits and checks.
Review garnishment files for payment through Accounts Payable.
Prepare and process manual checks and voids into Banner as needed; maintain log and files.
Assist with the year-end process for W-2 reporting, including running and analyzing reports and performing necessary updates.
Other duties as assigned by Payroll Manager.