Payroll Specialist

Fletcher Jones Management West • Newport Beach, CA

10d • Onsite

About The Position

At FJ Management West we believe exceptional employee experiences start behind the scenes with accurate, timely, and professional support. We are seeking a detail-oriented and highly organized Payroll Specialist to join our team and help ensure payroll operations are processed accurately, compliantly, and efficiently across the organization. This role is ideal for someone who thrives in a fast-paced environment, values accuracy and confidentiality, and enjoys partnering with employees, managers, Human Resources, and Accounting to support a high-performing organization.

Requirements

• Strong understanding and application of payroll principles, rules and regulations.
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proven payroll experience in a fast-paced organization.
• Demonstrate knowledge of operating a personal computer and its applications.
• Highly proficient in computer skills and technology.
• Proficient with payroll & HR software.
• Accurate and meticulous in data entry.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Must possess excellent verbal and written communication skills and sound judgment.
• Must be highly organized, detail-oriented with strong organizational skills and ability to work effectively and independently with a positive attitude.
• Must be able to develop and maintain positive relationships at all levels of the organization
• Adhere strictly to all company rules, policies and procedures.
• Maintain strict confidentiality of Company information for which you may be privy to.
• Professional personal appearance required.

Responsibilities

• Process payroll accurately and timely for employees across the organization
• Verify attendance, hours worked, commissions, pay adjustments, deductions, and payroll changes
• Process payroll transactions including new hires, terminations, pay changes, garnishments, benefits, taxes, and manual checks
• Maintain and review payroll processing systems to ensure accuracy and compliance
• Reconcile payroll-related schedules and maintain accurate payroll records and reports
• Assist with time and attendance processing and payroll system interfaces
• Research and resolve payroll discrepancies, file issues, and employee payroll questions
• Partner closely with Human Resources and Accounting to ensure accurate employee and compensation data
• Ensure compliance with federal, state, and local payroll, wage and hour laws, and company policies
• Support audits by preparing employee payroll records and documentation as needed
• Handle confidential payroll and employee information with discretion and professionalism
• Assist in identifying payroll process improvements and operational efficiencies
• Support the organization’s values, goals, and commitment to operational excellence

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid sick time
• Paid vacation
• 401(k)
• 401(k) matching
• Flexible spending account
• Professional development assistance
• Life insurance
• Employee assistance plan
• Disability insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed