UMH Sparrow Health System - PAYROLL SPECIALIST

Sparrow • Lansing, MI

22h • Onsite

About The Position

The Payroll Specialist is responsible for processing and delivering the Health System’s payroll on time. The role uses the Health System’s in-house timekeeping and payroll systems to pay Caregivers accurately and in compliance with applicable state and federal requirements, including IRS and FLSA rules. Responsibilities include ensuring proper tax treatment, accounting, and disposition of taxes, benefit deductions, retirement contributions, court-ordered deductions, and other voluntary withholdings. The specialist exercises independent judgment and discretion when planning and carrying out work procedures and methods.

The position also provides customer service and support to Caregivers and timekeepers, assists Leadership with policy and regulatory interpretation related to timekeeping and payroll, and responds to authorized information requests. Additional duties may be assigned, and the specialist may back up other team members as needed.

Requirements

• Associate degree or two years of payroll experience with an automated timekeeping and HR/Payroll system.
• General knowledge of state and federal tax, payroll, and reporting requirements.
• General knowledge of accounting principles and pay methods.
• Strong spreadsheet and Microsoft Office skills.
• Strong customer service and interpersonal skills.
• Strong work ethic and ability to work as a team player.
• Strong mathematical aptitude.
• Ability to communicate with various levels of management.
• Decision-making, problem-solving, and analytical skills.
• Organizational, multitasking, and prioritizing skills.
• Ability to use a keyboard as required to perform essential job duties.

Nice To Haves

• Payroll certification through the American Payroll Association.
• Three or more years of progressive payroll experience with an automated timekeeping and HR/Payroll system.
• Payroll experience with a multi-entity employer or large Health System.
• Experience with Infor/Lawson software, specifically the HR/Payroll module.
• Experience with Kronos Workforce Solutions.

Responsibilities

• Processes payroll according to Health System policies, union contracts, and applicable wage and hour laws.
• Facilitates, reconciles, and disburses Caregiver withholdings and deductions in compliance with state and federal laws.
• Maintains Caregiver master files, including statutory withholdings, ACH setup and maintenance, union-related deductions, voluntary deductions, and court-ordered deductions.
• Processes payroll adjustments, retroactive payment calculations, correction and supplemental checks, stop payments, ACH reversals, and replacement checks.
• Provides customer service to Caregivers regarding earnings, taxation, voluntary and court-ordered deductions, locating forms and information, and contacts for benefit questions.
• Supports timekeepers and Caregivers with the time and attendance system, time collection devices, and Caregiver portals.
• Assists Leadership with interpretation of and compliance with handbook policies, union contracts, and state and federal regulations relating to timekeeping and payroll.
• Responds promptly and accurately to properly authorized information requests, including employment verifications, interrogatories, and subpoenas.
• Performs other assigned duties and responsibilities, backs up other team members as needed, maintains accuracy, professionalism, confidentiality, and excellent customer service.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree