Payroll Operations Supervisor

Hearst•Charlotte, NC

10d•Hybrid

About The Position

Hearst Television is seeking a Payroll Operations Supervisor to serve as the primary liaison between HTV business units and the Hearst Corporate Payroll Team. The role leads payroll-related activities across the organization, establishes consistent practices, strengthens controls, and identifies opportunities to streamline payroll responsibilities across stations. It supports approximately 3,800 employees across 26 media markets and 39 states, helping ensure payroll accuracy, prompt resolution of issues, and consistent station processes. This newly created position will initially be a hands-on individual contributor with no immediate direct reports. The role requires an understanding of multi-company operations, employee life-cycle changes, timekeeping, and payroll administration, along with strong collaboration and a focus on continuous improvement and process centralization. The position is based in the HTV Charlotte Ballantyne office and requires at least four days per week in the office.

Requirements

5–7 years of relevant experience in payroll operations, finance, HR operations, business management, or related operational roles.
Experience in a Business Manager, Payroll Manager, Payroll Supervisor, Finance Manager, or similar operational leadership role.
Strong knowledge of payroll administration, timekeeping, workforce management, and employee life-cycle processes.
Strong analytical, organizational, problem-solving, communication, and relationship-building skills.
Ability to handle confidential employee information with professionalism and discretion.
Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred.
Experience in multi-location environments and cross-functional collaboration with Operations, HR, Finance, and Payroll preferred.
Experience supporting process improvement, standardization, or centralization initiatives preferred.
Proficiency with Microsoft Excel and payroll/timekeeping systems, including ADP Workforce Manager or similar platforms, preferred.

Nice To Haves

Prior experience within a broadcast, media, or multi-location operating environment.
Experience with ADP Workforce Manager, eTime, or similar payroll and workforce management systems.
Experience implementing process improvements, automation, reporting enhancements, or AI-driven operational solutions.
Knowledge of multi-state payroll administration and wage and hour compliance.
Certified Payroll Professional (CPP) is a plus.

Responsibilities

Coordinate HTV’s biweekly payroll activities and ensure payroll issues are identified, communicated, and resolved before deadlines.
Provide oversight, guidance, and operational coordination to support payroll processing across the organization.
Review and monitor payroll-related transactions, including hires, terminations, compensation changes, bonuses, commissions, garnishments, deductions, leaves of absence, and other employee-related activities.
Manage and monitor employee timekeeping using ADP Workforce Manager, including timecards, schedules, exceptions, missed punches, and overtime.
Support month-end, quarter-end, and year-end payroll reconciliations and reporting requirements.
Drive consistency in payroll and timekeeping practices across stations and business units.
Identify and lead payroll centralization opportunities to improve efficiency, standardization, reporting, and internal controls.
Develop, maintain, and enhance payroll controls, documentation, procedures, and audit support processes.
Serve as the primary liaison between HTV stations, business units, HR, Finance, and the Hearst Corporate Payroll Team.
Partner with station leadership, Business Managers, HR, Benefits, and Finance teams to ensure accurate payroll inputs and employee data changes.
Provide payroll operations expertise, training, and support to stations and business partners.
Use data analytics, automation, AI tools, and process improvement initiatives to enhance payroll operations and reporting.
Prepare payroll metrics, operational reports, and management dashboards to support decisions and identify improvement opportunities.
Lead and support payroll system enhancements, testing, implementations, and changes to improve process efficiency.