Payroll/HR Systems Coordinator & Staff Accountant

SETON CATHOLIC SCHOOLS INC•St. Francis, WI

11d•Hybrid

About The Position

This combined role bridges Seton Catholic Schools’ HR and Finance teams. Half of the position manages employee demographic and payroll data in Paycom, new-hire setup, and HR compliance. The other half applies accounting principles to record financial information, reconcile accounts, and support month-end close and the annual audit. The role helps ensure payroll is accurate from employee setup through the general ledger. Seton Catholic Schools is the Archdiocese of Milwaukee’s model for K–8 parish schools in Greater Milwaukee. In 2025–26, the Seton Family of Catholic Schools serves 3,600 students at 15 schools and plans to grow to more than twenty schools serving over 5,000 students. Its model is built on Catholic identity and includes effective governance, strong urban teaching methods, teacher and leader talent development, centralized business operations, and active engagement with families in its neighborhoods. The position is a 1.0 FTE role, split equally between Payroll/HR Systems and Staff Accounting. It is a 12-month, full-time, exempt position located at Seton Catholic Schools in St. Francis, Wisconsin, with a hybrid work environment. The role reports to the Manager of Talent Acquisition and HRIS Administration and the Director of Finance.

Requirements

Belief in the mission of Seton Catholic Schools and that all children deserve an excellent education.
Bachelor’s degree in accounting preferred; candidates with a bachelor’s degree in business administration, Human Resources, or a related field, or equivalent years of experience, will be considered.
1–2 years of experience in accounting, payroll, HR, or workers’ compensation administration.
Familiarity with HRIS systems.
Proficiency in Microsoft Excel, MS Office, and Google tools.
Excellent attention to detail and strong organizational, communication, and customer service skills.
Ability to manage multiple priorities across two teams, establish a flexible schedule, and consistently meet deadlines in a challenging environment.
Self-motivated, with the ability to work on a small team as both an individual contributor and a collaborative team member.
Must meet driving and Seton insurance liability coverage requirements.
Ability to perform the physical activities required in a typical office setting, including standing, sitting, talking and listening on the phone, and moving between offices and buildings.
Ability to lift, carry, push, or pull materials weighing up to 25 pounds, with or without reasonable accommodation.

Nice To Haves

Paycom experience is strongly preferred.
General knowledge of Microsoft Dynamics GP and ReQlogic is a plus.

Responsibilities

Ensure the correct setup and management of employee demographic and payroll data in Paycom.
Serve as the primary vendor contact for problem resolution involving employee demographic and payroll data.
Work with the finance team to ensure payroll is completed accurately and efficiently.
Serve as the Paycom subject matter expert for demographic and payroll data, contracts, employment agreements, and personnel action forms; provide training and support to employees, managers, and partners.
Recommend improvements to Paycom processes to increase accuracy and efficiency, and elevate issues to the appropriate HR team member when necessary.
Issue contracts and letters of employment for continuing employees as directed, and execute stipend agreements and personnel changes communicated through personnel action forms.
Maintain accurate, up-to-date employee records, including personnel files, payroll, and benefits information.
Partner with leaders and vendors on workers’ compensation and unemployment insurance issues.
Assist in ensuring compliance with laws, regulations, and organizational policies related to HR and payroll.
Complete employment verifications and other required HR documentation; assist with audits and HR accreditation processes.
Respond to employee payroll and HR inquiries in a timely, professional manner and provide general administrative support to the HR team.
Manage the new-hire database so pre-start requirements are completed promptly; maintain records and track background-check and safeguarding compliance.
Assume HR responsibility from recruiting after a new hire completes the checklist, including hiring in Paycom and moving the employee into a position seat if necessary, adding wages, completing the payroll profile, and entering labor allocation if necessary.
Pre-screen candidates as directed by the Manager.
Under direct supervision, apply accounting principles to record financial information and build and maintain knowledge of the accounting software, financial reporting, and general ledger structure.
Prepare and document routine general ledger entries, including payroll-related entries.
Complete assigned account reconciliations and independently resolve discrepancies.
Create and maintain an audit trail of all general-ledger activities.
Serve as backup for accounts payable and assist with recurring tasks such as bank deposits and check runs.
Recognize and communicate improper or unusual transactions to the Director of Finance.
Assist in preparing for the annual audit.
Recommend process improvements to strengthen controls, financial performance, and data reliability.
Work with the finance team toward common strategic goals and build effective working relationships with programs and other internal customers by providing financial support.
Assist with employee training on changing business requirements, including documenting processes and procedures.
Assist team members with project work as needed.
Travel between campuses as needed.