Payroll/HR - H

PACS Group•San Diego, CA

6d•Onsite

About The Position

The primary purpose of this job position is to ensure accurate entry of all payroll-related data and timely processing of the company’s multi-state and multiple payrolls. The payroll specialist will provide general payroll information, reports, and support to ancillary departments. This role involves managing workflow to ensure all payroll transactions are processed accurately and timely, processing and monitoring garnishment orders, updating payroll records, preparing reports, processing off-cycle checks, and handling termination checks in compliance with state guidelines. Additionally, the role includes entering, updating, and monitoring sick and vacation accruals, processing employment verifications, preparing payroll allocation reports, auditing and balancing payroll, resolving discrepancies, and responding to payroll-related inquiries while maintaining data privacy and employee confidentiality. The position also supports accounts payable functions, including reviewing and verifying invoices, entering and uploading invoices, processing expense reports, preparing check runs, posting transactions, monitoring accounts, reconciling vendor statements, and maintaining thorough and accurate files and documentation. This role requires corresponding with vendors, producing AP reports, assisting with month-end closing, providing supporting documentation for audits, and offering corporate support to assigned facilities, while also identifying and implementing process improvements.

Requirements

Must possess, as a minimum, a high school diploma or GED.
Knowledge in clerical functions and computer literacy.
Knowledge of office machines and equipment.
Strong verbal communications skills.
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from managers and employees.
Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Prolonged use of a desk top or laptop computer.
Regularly required to sit, stand; walk and talk, read or hear.
Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator.

Nice To Haves

Associates Degree or Bachelor’ Degree from an accredited university in Accounting or Business-related field of study preferred.

Responsibilities

Ensure accurate entry of all payroll related data and timely processing of the company’s multi state and multiple payrolls.
Provide general payroll information, reports and support to ancillary departments.
Manage workflow to ensure all payroll transactions are processed accurately and timely.
Process and monitor garnishment orders and other issues that impact payroll.
Update payroll records by reviewing and entering changes in exemptions, insurance coverage, direct deposit, job titles and department/division transfers.
Pay employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
Prepare reports by compiling data of earnings, taxes, deductions, leave, disability and nontaxable wages.
Process off cycle checks.
Prepare and process termination checks using appropriate state compliance guidelines.
Enter, update and monitor sick and vacations accruals.
Process and complete verifications of employment.
Prepare payroll allocation report for the finance team.
Audit and balance payroll prior to transmission to payroll vendor.
Research and resolve payroll discrepancies.
Respond to payroll questions and requests for information.
Maintain data privacy and employee confidentiality.
Contribute to team success by achieving specified metrics and team goals.
Review and verify invoices and check requests – ensure proper coding.
Enter and upload invoices into system.
Process expense reports.
Prepare and perform check runs.
Post transactions to journals, ledgers and other records.
Monitor accounts to ensure payments are up to date.
Reconcile vendor statements, research and correct discrepancies.
Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
Correspond with vendors and respond to inquiries.
Produce AP reports as requested.
Assist with month end closing.
Provide supporting documentation for audits.
Provide corporate support to assigned facilities.
Identify and implement process improvements and efficiency.