HR/Payroll

PACS

3d•$32•Onsite

About The Position

The primary purpose of this role is to assist the DSD/DON/Administrator in administering policies and implementing facility orientation. This position supports organizational goals and values, requiring strict confidentiality, teamwork, and a results-oriented approach. The role involves assisting with new employee orientation, recruitment, on-boarding, data entry, and report preparation. It also includes administering benefits programs, coordinating with the Risk Manager, scheduling in-services, maintaining attendance records, and assisting with the safety program and health examinations. The position requires maintaining good public relations, advertising available positions, and providing information to personnel. Additionally, it involves managing payroll processes, including transaction accuracy, garnishment orders, payroll records updates, payment issuance, tax calculations, accrual monitoring, employment verification, and payroll reporting to the finance team. The role also requires reconciling payroll accounts, maintaining confidentiality, and partnering with HRBPs on complex HR cases and compliance audits.

Requirements

High School Diploma or equivalent required.
2 years of administrative experience, preferably within an HR department is highly desirable.
Strong interpersonal and customer service skills.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from managers and employees.
Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Knowledge in clerical functions and computer literacy.
Knowledge of office machines and equipment.

Nice To Haves

Two years of college education preferred.

Responsibilities

Supports organizational goals and values.
Receives and follows schedule/instructions from supervisor and as outlined in established policies and procedures.
Upholds strict confidentiality, is team oriented and a results-oriented self-starter.
Assists in organizing the orientation of new employees according to regulations which includes but is not limited to philosophy and objectives of care, resident rights, safety, infection control and the policies and procedures of the facility.
Maintains knowledge of legal requirements and government reporting regulations affecting human resource functions and ensures policies, procedures and reporting are compliant.
Assists with recruitment and on-boarding of new employees, including candidate screening interviews and scheduling.
Assists in data entry of required information.
Gathers information and prepares reports on various human resources topics as needed.
Prepares or updates employment records related to hiring, transferring, promoting and terminating.
Administers benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance.
Works with the Risk Manager as needed on complex HR/WC cases.
Ensures that in-services are scheduled timely and posted in designated areas.
Maintains current records of orientation and in-service attendance for each employee.
Assists in coordinating the safety program and scheduling pre-employment and current employee health examinations and tests as directed.
Documents and/or coordinates all required Fire/Internal Disaster drills.
Is courteous, considerate and cooperative when communicating with all facility personnel, residents and the public.
Promotes and maintains good public relations on behalf of the facility.
Advertises available positions for the facility, as requested.
Provides information by answering questions and requests.
Contributes to team effort by accomplishing related results as needed.
Maintains regular attendance and dependability.
May assist with payroll duties.
Participates in facility surveys.
Develops and maintains a good working rapport with inter-department personnel, as well as other departments within the facility.
Assists in recording all incidents/accidents and files them in accordance with established policies and procedures.
Agrees not to disclose resident’s protected health information and promptly reports suspected or known violations of such disclosure to the Administrator.
Manages workflow to ensure all payroll transactions are processed accurately and timely.
Processes and monitors garnishment orders and other issues that impact payroll specifications.
Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/division transfers.
Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
Processes manual checks.
Prepares and processes termination payroll checks in appropriate timeframes.
Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and worker’s compensation payments.
Monitors sick and vacation accruals.
Processes and completes verification of employment.
Prepares payroll allocations reports for the finance team.
Reconciles payroll prior to transmission and validates and reports.
Balances the payroll accounts by resolving payroll discrepancies.
Provides payroll information by answering questions and requests.
Maintains employee confidence and protects payroll operations by keeping information confidential.
Partners with the assigned HRBP on complex HR cases, providing support and ensuring alignment with organizational policies and objectives.
Regularly completes audits and corrections to ensure the facility is in compliance.
Other duties as assigned by the supervisor/DON/Administrator.