HR & Payroll Administrator

Safari Club International•San Antonio, TX

4d•Onsite

About The Position

Safari Club International (SCI) is seeking a Payroll & HR Administrator to manage daily administration of four payrolls across multiple U.S. states and international locations. This role involves handling payroll and HR reporting, employee benefit enrollments and billing, and related reconciliations. The administrator will maintain accurate payroll and HR records, prepare reports for management, and support compliance and reporting requirements. Collaboration with internal partners, including Accounting, is essential for accurate and timely processing. This position will also serve as a backup for various HR functions such as performance reviews, recruitment, and onboarding. The job operates in our San Antonio office, with up to 25% travel required for events like the SCI annual convention, site visits, and Board Meetings. Applicants should demonstrate a commitment to hunting as part of wildlife management and ideally have knowledge of SCI's mission and a passion for hunters' rights.

Requirements

Associate’s Degree in a Business-related field
Minimum of 2 years of experience in Payroll and Human Resources
Multi-state payroll processing experience
Proven problem-solving skills
Proficient with Microsoft Office Suite software, to include OneDrive, SharePoint, Teams
Strong Excel skills and experience preparing, analyzing, and reconciling payroll, benefits, and HR reports
Demonstrated excellence in verbal and written communication skills, interpersonal and customer service skills, organizational skills and attention to detail
Motivation and strong desire to take on new challenges and learn as much as possible
Excellent time management skills with a proven ability to meet deadlines
Ability to adapt to the needs of the organization and employees
Valid driver’s license with ability to be insurable on SCI policy
Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will be considered.

Nice To Haves

Payroll or Human Resources certification preferred, such as Fundamental Payroll Certification (FPC), Certified Payroll Professional (CPP), Professional in Human Resources (PHR), or SHRM Certified Professional (SHRM-CP)
Experience in leadership preferred
Previous experience with ADP Workforcenow preferred
Hunters preferred
Existing knowledge of SCI’s current programs and mission
Passionate about hunter’s rights

Responsibilities

Administer all aspects of payroll processes utilizing ADP Workforce Now, ensuring compliance with tax laws, wage and hour laws, and other regulations.
Review payroll prior to each transmission, ensure valid authorization for all transactions, maintain an audit trail, and ensure accurate and timely processing of additions, deletions, and changes.
Generate W-2 and 1095-C forms accurately and timely at year-end.
Provide technical assistance to employees regarding payroll and benefits, resolving issues and errors.
Maintain current knowledge of payroll systems and processes, making recommendations for improvement in accuracy and efficiency.
Implement improved electronic processes for generating Payroll and HR reports using Excel and ADP Reporting.
Prepare Payroll GL and monthly journal entries, including those for FSA, Worker’s Compensation, tax notices, and ADP fees.
Reconcile payroll, 401k, FSA, and Vacation Liability general ledger accounts monthly, and Catastrophic Leave and Wellness quarterly.
Organize, write, and maintain procedures for all payroll processes, cross-training others on payroll systems.
Ensure employees are educated on payroll-related policies, procedures, benefits, and SCI guidelines.
Maintain, organize, and retain payroll records, ensuring confidentiality and security.
Keep all appropriate stakeholders informed of pertinent payroll-related issues.
Assist HR in coordinating and tracking temporary staff at the convention.
Administer the 401k plan, including monitoring employee eligibility, distributing required communication, monitoring the 3rd party service provider, and leading the 401k audit.
Prepare, analyze, and distribute HRIS reports for departments and management.
Support HR compliance reporting and I-9 administration.
Maintain knowledge of applicable city, state, and federal employment regulations and assist with compliance-related reporting and documentation.
Serve as backup to HR for recruitment, onboarding, performance reviews, and other employee relations and HR functions.
Provide administrative support, documentation, and follow-up under the direction of HR Leadership.
Issue and retrieve key cards, and run reports from the security system as needed.
Assist in responding to unemployment claims and represent the organization at hearings when necessary.
Administer and communicate benefits plans, including verifying eligibility, reporting changes, supporting open enrollment, reconciling benefits information, and approving invoices.
Administer COBRA and maintain/monitor confidential employee disability case files.
Maintain, monitor, and report employee leave, including FMLA and Workers’ Compensation, following up on active cases.
Complete the Workers’ Compensation audit and verify results for accuracy.
Perform other related duties as assigned.
Attend meetings, conventions, site visits, and Board meetings as appropriate.