Payroll/HR/MDR

PACS•Jourdanton, TX

4d•Onsite

About The Position

This role encompasses three key areas: Payroll/HR, Medical Records Director (MDR), and general administrative support within a facility. The Payroll/HR aspect involves managing invoices, expense reports, vendor payments, and ensuring compliance with HR regulations and benefits administration. The Medical Records Director component focuses on the management, security, and accuracy of resident health records, ensuring compliance with HIPAA and other regulations, and supporting clinical staff. The position also requires providing corporate support to assigned facilities, identifying process improvements, and assisting with various administrative duties as assigned.

Requirements

Understanding of accounting practices and procedures.
Proficiency in data entry and management.
Knowledge of HR functions and regulations.
Familiarity with benefits administration.
Understanding of HIPAA and regulatory guidelines for medical records.
Experience with Electronic Health Record (EHR) systems.
Ability to maintain confidentiality.
Strong communication and interpersonal skills.
Ability to work independently and as part of a team.
Organizational and time management skills.
Attention to detail.

Nice To Haves

Experience in a skilled nursing facility.
Experience with payroll processing.
Supervisory experience (for medical records staff).
Experience with audit preparation.

Responsibilities

Review and verify invoices and check requests, ensuring proper coding.
Enter and upload invoices into the system.
Process expense reports.
Prepare and perform check runs.
Post transactions to journals, ledgers, and other records.
Monitor accounts to ensure payments are up to date.
Reconcile vendor statements and research/correct discrepancies.
Maintain files and documentation thoroughly and accurately.
Correspond with vendors and respond to inquiries.
Produce AP reports as requested.
Assist with month-end closing.
Provide supporting documentation for audits.
Manage 1099 maintenance.
Provide corporate support to assigned facilities.
Identify and implement process improvements and efficiency.
Assist in administering policies and implementing facility orientation.
Receive and follow instructions from supervisor and established policies.
Uphold strict confidentiality, be team-oriented, and a results-oriented self-starter.
Assist in organizing the orientation of new employees according to regulations.
Maintain knowledge of legal requirements and government reporting affecting HR functions and ensure compliance.
Assist with recruitment and on-boarding of new employees, including candidate screening and interviews.
Assist in data entry of required information.
Gather information and prepare reports on various human resources topics.
Prepare or update employment records related to hiring, transferring, promoting, and terminating.
Administer benefits programs such as life, health, dental, and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance.
Work with the Risk Manager on complex HR/WC cases.
Ensure that in-services are scheduled timely and posted.
Maintain current records of orientation and in-service attendance.
Assist in coordinating the safety program and scheduling health examinations.
Document and/or coordinate all required Fire/Internal Disaster drills.
Be courteous, considerate, and cooperative when communicating with personnel, residents, and the public.
Promote and maintain good public relations.
Advertise available positions for the facility.
Provide information by answering questions and requests.
Contribute to team effort by accomplishing related results.
Ensure regular attendance and dependability.
May assist with payroll duties.
Participate in facility surveys.
Develop and maintain a good working rapport with inter-department personnel.
Manage the creation, maintenance, and storage of resident medical records in accordance with HIPAA and regulatory guidelines.
Ensure timely and accurate documentation of admissions, discharges, transfers, and clinical updates.
Monitor record completion and compliance with facility policies and state/federal requirements.
Coordinate with nursing, therapy, and administrative teams to support documentation needs.
Handle requests for medical records from residents, families, legal representatives, and outside providers.
Oversee electronic health record (EHR) systems and troubleshoot documentation issues.
Train and supervise medical records staff (if applicable).
Prepare reports and audits for internal and external review.
Maintain confidentiality and safeguard sensitive health information.
Support survey readiness and respond to documentation-related inquiries from regulatory agencies.