Payroll Coordinator

Dallas Baptist University•Dallas, TX

2d•Onsite

About The Position

The Payroll Coordinator supports the Assistant VP for Payroll with system maintenance, records, and college work-study programs. The position administers monthly and bi-weekly payrolls and prepares various reports. It is a full-time, on-campus role with regular office hours from 8:00 a.m. to 5:00 p.m., Monday through Friday, at DBU’s main campus in Dallas, Texas. Employees must be Christian members of a church that holds Jesus Christ as Lord and Savior and regards solely the Old and New Testaments as sacred Scripture. Employees are also expected to follow University policies and procedures, including its Christian Code of Conduct.

Requirements

FPC certification or higher.
Skill in assisting employees and supervisors with payroll-related issues.
Basic accounting knowledge.
Proficiency with Microsoft Office products.
Excellent communication skills for communicating with students and employees.
Ability to work with numbers and formulate spreadsheets.
Knowledge of current payroll practices.
Problem-solving abilities.
Complete understanding of employment forms such as W-4 and I-9 forms for new employees.
Attention to detail.
Ability to multitask.
Must be a Christian who is a member of a church that holds Jesus Christ as Lord and Savior and holds solely the Old and New Testaments as sacred Scripture.
Must follow University policies and procedures, including its Christian Code of Conduct.

Nice To Haves

Information Technology knowledge with database experience is preferred.

Responsibilities

Support the Assistant VP for Payroll with general system maintenance, records, and college work-study programs.
Administer monthly and bi-weekly payrolls and prepare various reports.
Manage college work-study, regular student worker, and adjunct payrolls, including file management and corrections.
Coordinate with the Financial Aid work-study administrator on work-study matters.
Review and transmit timecards from ADP Time and Attendance.
Help supervisors troubleshoot Time and Attendance issues.
Process employment-related forms, including W-4, direct deposit, part-time and student worker exit forms, and payroll advice.
Enter, transmit, and download data for various payrolls.
Organize and monitor distribution of checks.
Create, process, and positive-pay manual checks when necessary.
Assist with annual reporting, including IPEDS, NDT, and time accruals.
Initiate direct deposit reversals and stop-payment requests as needed.
Pursue outstanding checks to support reconciliation.
Prepare journal entries for payroll-related expenses, including corrections and allocations.
Prepare year-end W-2 forms for mailing.
Manage Form W-4 exempt filers.
Meet with employees to discuss pay-related matters.