Payroll Coordinator

EPOCH Senior Living•Waltham, MA

4d•Onsite

About The Position

Come thrive with us at EPOCH Senior Living’s Corporate office location in Waltham, MA. We are now hiring a Full-time Payroll Coordinator to join our corporate payroll team at our exclusive Senior Living organization. This position is on-site in Waltham 5 days per week. The Payroll Coordinator is responsible for supporting accurate, timely, and compliant payroll operations for assigned communities. This role reviews and reconciles timekeeping data, prepares payroll adjustments, maintains employee payroll records, supports new hire on-boarding, processes employee changes and terminations, coordinates check distribution, and responds to payroll-related inquiries. The Payroll Coordinator helps maintain confidentiality, data integrity, audit readiness, and compliance with federal, state, local, and company payroll requirements while partnering with Human Resources, community managers, and corporate leadership to resolve issues and support consistent payroll processes across the organization.

Requirements

Must have a minimum of 3+ years of direct payroll experience
Experience with payroll, HRIS, time/labor, accounting, and related software systems.
Prior knowledge of ADP Workforce Now preferred
Proficiency with Microsoft Office, including Outlook, Word, and Excel
Working knowledge of federal and state employment, payroll, wage and hour, and leave laws, including FMLA, PFML, ACA, and FLSA
Ability to maintain accurate, timely documentation and uphold confidentiality in all payroll and employee matters
Ability to travel as needed
Exceptional attention to detail, organization, accuracy, and follow-through
Ability to manage multiple projects, priorities, and time-sensitive deadlines in a fast-paced environment
Strong analytical, problem-solving, and critical-thinking abilities
Collaborative, professional, and service-oriented approach when working with employees, leaders, and cross-functional partners
Flexibility, initiative, and the ability to self-direct work efficiently
Demonstrate excellent time management and efficiency in meeting established deadlines

Responsibilities

Promote and uphold EPOCH Senior Living’s vision, mission, and values
Prepare, review, reconcile, and process accurate, timely payroll for assigned communities, including multi-state, weekly and biweekly payroll, adjustments, and termination checks
Review timesheets and timekeeping records for accuracy, completeness, and compliance before payroll submission
Research and resolve payroll discrepancies, complex payroll issues, and employee inquiries promptly and professionally
Maintain accurate employee, HRIS, and payroll records while protecting confidential information
Enter new hires into required systems, verify, and file or upload related documentation
Coordinate payroll-related distributions and payments, including checks, child support, wage garnishments, and tax levies
Prepare and submit certified payroll reports, employment verifications, and organization-wide payroll compliance reports as needed
Support audit readiness by managing HRIS, payroll, and external audit requests, conducting data audits, running rosters; and analyzing data integrity
Monitor HRIS data entry and support integrations, implementations, and process improvements
Develop and maintain payroll standards that promote accurate processing, reporting, compliance, and consistency
Support the payroll team while building collaborative relationships with Payroll, Human Resources, and community leaders

Benefits

competitive pay
generous benefits package for full-time team members
Medical Plans and Dental Plans with Blue Cross Blue Shield
Vision Plan
Flexible Spending Accounts
401(K) Auto Enrollment through Fidelity after 30 days with a discretionary company match
$50,000 Life Insurance Policy
VOYA Voluntary Benefits
Critical Illness and Accident
Verizon Cell phone Discount
Wishbone Pet Insurance Discount
Training and Growth Opportunities
Tuition/Certification Reimbursement with Annual Amount of $500
English Language Classes Applicable
Free Parking
$1,500 Refer a Friend Bonus Incentive