Payroll Coordinator

Northstar Access•Toronto, ON

9d•CA$55,000 - CA$65,000•Onsite

About The Position

Northstar Access is the leading provider of safe, temporary access solutions to construction and industrial markets across Canada. We provide end-to-end service (design, engineering, delivery, installation, rental, and sales), and our growing list of products include scaffolding, shoring, swing stages, edge protection, material hoists, and mast climbing work platforms. Northstar’s customers depend on them for high-quality products, exceptional installation services, industry-leading experience, and a dedicated focus on safety. Since 2012, Northstar has expanded from its original location in Southern Ontario, and now operates from 6 branches across Ontario, Manitoba, British Columbia and Alberta, employing more than 400 experienced professionals. We’re looking for a Payroll Coordinator in our Toronto, Ontario Branch that is responsible for processing weekly payroll for both union and non-union employees.

Requirements

Degree/Diploma in Business or Accounting
2+ years of experience using a computerized payroll system; experience with Payworks preferred
Experience in processing Union payroll is required

Nice To Haves

Payroll Compliance Professional (PCP) designation through the National Payroll Institute, or active progress toward it, is considered an asset

Responsibilities

Process full cycle weekly payroll run up to 100+ employees, accurately and timely for non-union and union employees, using Payworks
Onboard new union and non-union hires, using Payworks, Jonas, and other systems as needed
Input, audit, and process payroll with varying complexities
Update payroll and timekeeping systems with all pertinent information for new employee set-ups, employment status changes, personal information changes, and payroll deduction changes
Prepare payroll, ensure accuracy of hours, wage rates, union dues and time off calculations
Set up source deductions – employee garnishments, taxable benefits, etc.
Coordinate all incoming payroll data to the appropriate pay period
Ensure compliance with policies, tax regulations and deduction laws
Balance payroll input and submit the completed payroll to Payworks
Respond to payroll inquiries from employees, colleagues, stakeholders and CRA and initiate action to correct errors and omissions
Interact, communicate and resolve inquiries with external labour partners
Administer deductions/remittances for court/government mandated garnishments
Prepare monthly, quarterly and annual compliance filings and remittances (i.e. union reporting, workers' compensation, source deductions, provincial payroll/health taxes, Statistics Canada reports, etc.) by due dates
Work closely with HR department in supporting employee requests and inquiries
Handle confidential employee and compensation information with discretion, in accordance with privacy legislation and Company policy
Prepare weekly payroll reconciliation reports
Enter time sheets as needed
Calculate employee travel expenses as per union agreements
Ad-hoc reporting as required for various departments
Apply knowledge of relevant CBA, legislative changes to various payroll related activities to ensure all newly implemented changes are compliant (Union ratifications)
Create the Journal Entries after each weekly pay run
Investigate, analyze, and resolve system problems
Year-end reconciliation and annual T4 filings
Maintain payroll records and supporting documentation in accordance with retention requirements, and provide payroll documentation and reconciliations to support internal and external audits
Administration of general payroll related matters
Other duties as assigned