Payroll Coordinator, Accounting (12 Month Contract)

Law Society of Ontario•Toronto, ON

1d•CA$63,110 - CA$74,945•Onsite

About The Position

At the Law Society of Ontario, we foster a collaborative and supportive work environment dedicated to providing high-quality, professional service to the public, lawyers, paralegals, and other stakeholders. We are continuously seeking exceptional individuals who are eager to make a significant impact, drive innovation, and grow with us. We value our team members and invest in their professional learning and development, providing access to resources that support professional growth. Mental health and well-being are priorities, and our competitive compensation package includes a defined contribution pension plan, health and dental benefits, and a robust Employee and Family Assistance Plan (EFAP). With progressive employment policies, high employee engagement, and the historic Osgoode Hall as our backdrop, there are many compelling reasons to join the Law Society.

Requirements

College diploma or university degree in business or accounting.
Payroll Compliance Practitioner (PCP) required.
Minimum of 4 years previous related experience in a computerized payroll and benefits administration environment.
Solid understanding of general accounting functions.
Solid understanding of payroll processes and relevant legislation, benefits administration, source deduction and government remittance procedures.
General understanding of general accounting functions, including GAAP / CICA guidelines, accounts payable and financial reporting.
Solid understanding of Law Society by-laws and policies as they apply to bencher remuneration, expense reimbursement, payroll and related internal controls.
Professional communication skills with the ability to speak and write in a clear, articulate manner.
Ability to reason through moderately complex spoken and written information.
Thorough knowledge of automated payroll systems and absence management applications.
Thorough knowledge of personal computers and software applications related to a computerized accounting environment, particularly the use of spreadsheet analyses and report writing applications.
Knowledge of reporting tools such as Crystal reports.

Nice To Haves

Payroll Leadership Professional (PLP) or actively working towards PLP strongly preferred.

Responsibilities

Supports the administration of the payroll function, including processing employee, member parental leave assistance program, and bencher payrolls.
Manages related source deductions and remittances, and prepares pension and benefits remittances.
Processes payroll-related journal entries and General Ledger account reconciliations.
Supports T4, T4A, EHT, and WSIB reporting processes managed by the Payroll Specialist.
Maintains payroll and related files and information.
Reviews and processes bencher expense claims.
Updates the bencher attendance tracking database to support reporting to the Audit & Finance Committee.
Handles ongoing correspondence with benchers on expense claim matters.
Communicates with external stakeholders such as the payroll service provider, benefits carriers, and auditors to inquire or resolve issues.
Assists in the preparation of required reporting for benchers and the Audit & Finance Committee, and ad hoc reporting requests for Senior Management and other Committees.
Contributes to the development and implementation of integrated payroll processes.
Works closely with client departments to communicate payroll processes, review and verify payroll information, and contribute to information exchange.
Provides detailed information and reports, responds to client inquiries, and follows up on complaints.
Stays informed about Law Society by-laws and policies, as well as Canada Revenue Agency statutes, legislation, and regulations pertaining to payroll and expense reimbursement.
Prepares written communication to benchers and adjudicators regarding expense and remuneration matters.
Acts as a subject-matter expert on payroll systems, bencher expense reimbursement, and associated guidelines.
Identifies opportunities for improvements within the payroll function and develops approaches to address them.
Monitors and assists in improving and implementing new payroll processes and systems.
Processes and validates parental leave, employee, and bencher payroll and benefits information.
Assists the Payroll Specialist in processing Law Society payrolls, including extracting information, analyzing, and questioning data.
Administers retirements, terminations, and individual record changes.
Reviews bencher expense claims for authorization and reasonableness, allocates them to appropriate categories, and processes for payment.
Ensures accuracy and completeness of expense claims, following up with benchers for confirmation.
Processes approved bencher activity sheets for remuneration, calculating statutory deductions.
Generates canned and develops custom reports using applicable reporting tools.
Prepares journals for posting to sub-ledger and general ledgers for employee payroll and uploads information into the financial system.
Actively participates in department-wide projects.
Collaborates with the Payroll Specialist to complete the daily operations of the department.
Works cooperatively with client department staff to clarify information and provide assistance regarding payroll procedures.
Demonstrates flexibility and commitment to the team to maximize resources and support co-workers during peak periods.