Payroll Coordinator III
About The Position
The Payroll Coordinator III supports and coordinates payroll processing for all employees, ensuring timely and accurate wage payments, appropriate tax deductions, and compliance with company policies and government regulations. The role assists with payroll-related tasks, investigates discrepancies, and communicates with employees to address payroll concerns. It requires attention to detail, strong organizational skills, and knowledge of payroll systems and labor laws. The position processes payroll and employee payroll data, verifies timesheets and attendance, handles deductions, and supports payroll tax filings and compliance. It maintains payroll records and reports, responds to employee questions, assists with payroll systems and process improvements, and coordinates with HR, IT, Finance, and payroll colleagues. It also provides backup support to senior payroll team members and may help train junior staff.
Requirements
- Post-secondary diploma or bachelor's degree in Payroll, Accounting, Finance, Business Administration, Human Resources, or a related field.
- Experience with Ceridian Dayforce, SAP, and Kronos.
- At least 2 years of payroll processing experience.
Nice To Haves
- Payroll certification or designation is considered an asset.
Responsibilities
- Process payroll on weekly, bi-weekly, semi-monthly, or monthly schedules, including wages, overtime, bonuses, and commissions.
- Enter and update employee payroll information, including new hires, terminations, leaves of absence, pay-rate changes, and benefit deductions.
- Verify and audit employee timesheets and attendance records before payroll processing.
- Process benefits and other deductions, including taxes, insurance, pensions, and voluntary withholdings.
- Review payroll entries to ensure correct tax classifications.
- Prepare and submit payroll tax filings and reports, including quarterly and year-end reports such as W-2s and T4s.
- Monitor changes in payroll tax laws and labor regulations and maintain compliance.
- Maintain accurate, confidential payroll records in accordance with legal and company requirements.
- Respond to employee questions about pay, deductions, benefits, and tax withholding; investigate and resolve payroll discrepancies.
- Communicate payroll policies and procedures to employees.
- Assist with tracking and reporting employee benefits, leaves, and payroll deductions.
- Maintain employee information and payroll records in payroll systems.
- Prepare and distribute payroll reports to management, and assist with analysis of payroll expenses and trends.
- Prepare payroll records for audits and comply with record-retention policies.
- Assist with maintaining payroll software and collaborate with HR, IT, and Finance on payroll processes and systems.
- Identify and implement opportunities to improve payroll efficiency and accuracy.
- Provide backup support to the Payroll Manager or senior payroll team members during peak periods or absences.
- Coordinate with HR on employee status changes to ensure payroll information is current.
- Assist in training junior payroll staff or new team members as needed.
Benefits
- Training and professional development
- Tuition reimbursement/assistance
- Competitive wages
- Vacation and holiday time
- Medical, dental, vision, disability, and life insurance
- RRSP and defined-contribution plan in Canada, and 401(k) in the U.S.
- Employee Assistance Program (EAP) offering confidential support for employees and family (Canada)
- Educational scholarship program for dependents of regular salaried employees
- Fertility drug coverage
- Paid maternity leave top-up
- Hybrid work model for certain positions
- Opportunities to collaborate with teams around the globe and growth opportunities in different areas
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
