Payroll Coordinator III

VCNA•Bridgeview, IL

3d•$75,000 - $95,000

About The Position

The Payroll Coordinator III supports and coordinates payroll processing for all employees, ensuring timely and accurate wage payments, appropriate tax deductions, and compliance with company policies and government regulations. The role assists with payroll tasks, troubleshoots discrepancies, and responds to employee payroll concerns. It requires attention to detail, strong organizational skills, and familiarity with payroll systems and labor laws. The position processes payroll and maintains employee payroll data, verifies time and attendance records, handles benefits and deductions, and checks tax classifications. It also supports payroll tax compliance and filings, employee inquiries, recordkeeping, reporting, payroll system maintenance, and process improvements. The coordinator collaborates with HR, IT, and Finance, provides backup support to the Payroll Manager or senior payroll team members, and may assist with training junior payroll staff or new team members.

Requirements

Post-secondary diploma or bachelor's degree in Payroll, Accounting, Finance, Business Administration, Human Resources, or a related field.
Experience with Ceridian Dayforce, SAP, and Kronos.
At least 2 years of payroll processing experience.

Nice To Haves

Payroll certification or designation is considered an asset.

Responsibilities

Assist with payroll processing on weekly, bi-weekly, semi-monthly, or monthly schedules, calculating wages for salaried and hourly employees, including overtime, bonuses, and commissions.
Enter and update employee payroll data, including hires, terminations, leaves of absence, pay-rate changes, and benefit deductions.
Verify and audit timesheets and attendance records before payroll processing.
Process benefits and deductions, including taxes, insurance, pensions, and voluntary withholdings.
Review payroll entries for correct tax classifications.
Ensure payroll complies with applicable local, state, and federal tax laws and labor regulations.
Prepare and submit payroll tax filings and reports, including quarterly and year-end reports such as W-2s and T4s.
Maintain accurate and confidential payroll records in accordance with legal and company requirements.
Respond to employee questions about pay, deductions, benefits, and tax withholding; investigate and resolve payroll discrepancies.
Communicate payroll policies and procedures to employees.
Assist with tracking and reporting employee benefits, leaves, and payroll deductions.
Maintain employee information and payroll records in payroll systems.
Prepare and distribute payroll reports for management, including earnings summaries and tax deductions.
Prepare periodic reports and assist in analyzing payroll expenses and trends.
Ensure payroll records are audit-ready and comply with retention policies.
Assist in managing and maintaining payroll software and ensuring it is up to date and operating correctly.
Collaborate with HR, IT, and Finance to improve payroll processes and systems.
Identify opportunities for process improvement and implement payroll efficiency and accuracy best practices.
Provide backup support to the Payroll Manager or senior payroll team members during peak periods or absences.
Coordinate employee status changes with HR so payroll reflects current information.
Assist with training junior payroll staff or new team members as needed.

Benefits

Training and professional development
Tuition reimbursement or assistance
Competitive wages
Vacation and holiday time
Medical, dental, vision, disability, and life insurance
RRSP and defined contribution plan in Canada; 401(k) in the U.S.
Lifeworks Employee Assistance Program (EAP) providing confidential support for employees and their families in Canada
Educational scholarship program for dependents of regular salaried employees
Fertility drug coverage
Paid maternity leave top-up
Hybrid work model for certain positions