Payroll Clerk

State of Connecticut•New Haven, CT

About The Position

Southern Connecticut State University is recruiting for one full-time Payroll Clerk in its Payroll Department in New Haven, Connecticut. The position prepares and maintains biweekly regular, overtime, and supplemental payrolls for an assigned employee group, and independently performs payroll support and clerical accounting activities. The role reviews time records and payroll changes, calculates wages and deductions, prepares payroll documents and reports, verifies payroll records and provider payments, maintains files, and responds to employee questions about pay and payroll practices. The position requires three years of bookkeeping, accounts payable, or finance-related clerical experience, including one year involving payroll preparation. College training may substitute for some general experience, and certain Financial Clerk payroll experience may substitute for both general and special experience. Applicants may be required to hold a high school diploma or GED by the time of permanent appointment.

Requirements

Three years of experience in bookkeeping, accounts payable, or clerical work involving finances.
At least one year of the required general experience must involve payroll preparation.
Ability to read, understand, and apply applicable contract guidelines and regulations.
Knowledge of payroll terminology, practices, and procedures; basic accounting and bookkeeping principles and procedures; and general office procedures.
Interpersonal, oral and written communication, and arithmetic computation skills.
Ability to maintain records and files and follow complex oral and written instructions.
Ability to operate office equipment, including computers, tablets, and other electronic equipment.
May be required to possess a high school diploma or GED by the time of permanent appointment.

Nice To Haves

Professional payroll experience in higher education.

Responsibilities

Prepare biweekly regular, overtime, and supplemental payrolls for an assigned employee group.
Review employee time cards and timesheets for accuracy and completeness and post hours worked to payroll records.
Review personnel and payroll change notices and post changes or adjustments to master files, including hires, transfers, terminations, wage increases, and deduction changes.
Calculate gross wages and record deductions on worksheets and deduction summaries.
Prepare and balance payroll prelists or code standard payroll action forms for the computerized payroll system.
Prepare deduction worksheets and submit payroll summary sheets, transmittal certificates, expenditure analyses, and expenditure certificates to Central Payroll.
Verify Central Payroll check registers and printouts against worksheets and records.
Perform clerical accounting work, including calculating balances and posting charges to expenditure accounts.
Prepare supplemental payrolls, including longevity payments, vacation pay, and promotional adjustments.
Calculate and process retroactive payments, collective bargaining increases, and annual increments.
Verify provider checks issued by the Office of State Comptroller and verify provider bills against records.
Keep current with collective bargaining contract requirements and restrictions related to payroll.
Respond to employee inquiries about paychecks and payroll practices and procedures.
Maintain payroll records and files.
May calculate workers' compensation or retirement payments and calculate and monitor court-ordered wage execution deductions.
May consult division or facility supervisors regarding recorded employee time.
Perform related duties as required.