Payroll Clerk

State of Connecticut•Wethersfield, CT

4d•Hybrid

About The Position

The State of Connecticut, Department of Motor Vehicles is seeking a Payroll Clerk in its Fiscal Services Division in Wethersfield, CT. This position plays a key role in ensuring accurate payroll and benefit processing, maintaining compliance, and strengthening internal controls. It offers opportunities to apply critical thinking, audit payroll and benefit data, maintain organized documentation, and deliver reliable customer service in a fast-paced environment. The DMV Fiscal Services Division Payroll Unit offers a supportive, team-oriented environment where your work directly contributes to the Department’s financial accuracy and enhances the delivery of payroll and benefit services to employees. This role is an excellent fit for professionals who thrive in a dynamic environment, demonstrate strong attention to detail, and provide responsive, knowledgeable support to employees and managers.

Requirements

Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.
One (1) year of the General Experience must have involved payroll preparation.
Ability to read, understand and apply applicable contract guidelines and regulations
Ability to maintain records and files
Ability to follow complex oral and written instructions
Operate office equipment which includes computers, tablets, and other electronic equipment.

Nice To Haves

Experience compiling, analyzing, and auditing payroll and benefit data, including preparing reports for internal and external use.
Experience working independently, entering data, and reviewing work.
Experience managing competing priorities while meeting deadlines.
Experience providing customer service to individuals inside and outside of an organization.
Experience working with Core CT or other electronic payroll or HR processing systems to perform payroll and benefit functions.
Experience using Microsoft Office Suite, specifically Excel and Word, in a professional work setting.

Responsibilities

Process accurate payroll and benefit transactions
Review and reconcile payroll and benefit data
Maintain organized, audit ready records
Enter payroll updates (W 4s, direct deposits, deductions, retirement contributions)
Use Excel and Word for payroll reporting and documentation
Resolve payroll and benefit inquiries across DMV branches
Communicate clearly and professionally with staff
Provide strong customer service in a fast paced environment
Participate in employee onboarding process
Prepares biweekly regular, overtime, and supplemental payrolls
Reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards
Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.)
Calculates gross wages
Notes deductions on worksheets and deduction summary sheets
Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system
Prepares and totals various deduction worksheets, e.g., Credit Union, Medical and/or Insurance Providers, etc.
Prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll
Verifies check register and printouts from Central Payroll against worksheets and records
Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts
Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.
Calculates and processes retroactive payments, collective bargaining increases and annual increments
Verifies provider checks issued by Office of State Comptroller against own records
Verifies providers' bills in same manner
Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.)
Responds to employee inquiries regarding paychecks and payroll practices and procedures
Maintains various records and files for payroll data and forms
May calculate workers compensation and/or retirement payments
May calculate and monitor payroll deductions for court ordered wage executions (garnishments)
May consult division or facility supervisors regarding employee time recorded
Performs related duties as required