Payroll Clerk

State of Connecticut•Hartford, CT

23h•Hybrid

About The Position

The State of Connecticut, Department of Revenue Services (DRS) is seeking to fill one (1) Payroll Clerk position in the Payroll Unit. The Payroll Unit is part of the Business Office within the Department's Fiscal and Administrative Services Division. The payroll unit is responsible for the daily reconciliation and reporting required to administer the department's payroll in compliance with applicable state accounting and payroll requirements. The payroll unit provides the Comptroller's Office with accurate records of the agency's biweekly regular, overtime, and supplemental payroll items, including reimbursements, retirement payouts, and time accruals, in accordance with applicable collective bargaining agreements and state policies and procedures.

Requirements

Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.
One (1) year of the General Experience must have involved payroll preparation.
Knowledge of payroll terminology, practices and procedures
Knowledge of basic accounting and bookkeeping principles and procedures
Knowledge of general office procedures
Interpersonal skills
Oral and written communication skills
Ability to perform arithmetic computations
Ability to read, understand and apply applicable contract guidelines and regulations
Ability to maintain records and files
Ability to follow complex oral and written instructions
Ability to operate office equipment which includes computers, tablets, and other electronic equipment.

Nice To Haves

Experience performing payroll-related functions, including payroll processing, data entry, adjustments, or reconciliation
Experience using CORE-CT for Payroll and/or HR functions
Experience with EPM/Stars reporting
Experience with compiling, reviewing, and analyzing payroll data and preparing payroll reports
Experience communicating effectively with employees and other customers by telephone, email, and in person regarding payroll-related matters
Experience working independently, resolving problems, and adapting to changing priorities and deadlines
Experience working in Microsoft Office, particularly Excel and Word
Experience researching and applying collective bargaining agreement provisions related to payroll, compensation, leave, or other employee benefits.

Responsibilities

Prepares biweekly regular, overtime, and supplemental payrolls
Reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards
Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.)
Calculates gross wages
Notes deductions on worksheets and deduction summary sheets
Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system
Prepares and totals various deduction worksheets, e.g., Credit Union, Medical and/or Insurance Providers, etc.
Prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll
Verifies check register and printouts from Central Payroll against worksheets and records
Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts
Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.
Calculates and processes retroactive payments, collective bargaining increases and annual increments
Verifies provider checks issued by Office of State Comptroller against own records
Verifies providers' bills in same manner
Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.)
Responds to employee inquiries regarding paychecks and payroll practices and procedures
Maintains various records and files for payroll data and forms
May calculate workers compensation and/or retirement payments
May calculate and monitor payroll deductions for court ordered wage executions (garnishments)
May consult division or facility supervisors regarding employee time recorded
Performs related duties as required