Payroll Associate

Huhtamaki•Waterville, ME

5d•Onsite

About The Position

Huhtamaki is seeking a detail-oriented and dependable Payroll Associate at its plant in Waterville, Maine. The role supports accurate and timely weekly payroll processing and provides service to employees and managers on payroll matters. It prepares hourly employees’ time and attendance data for submission to a third-party payroll provider, ensures payroll practices comply with union contracts and company policies, maintains timecard and attendance records, and completes payroll accounting tasks for general-ledger reporting. The associate also supports audits and Human Resources and senior management teams as needed.

Requirements

High school diploma or equivalent.
3–5 years of payroll experience.
1–2 years of administrative experience.
Ability to interface with employees at all levels.
Intermediate to advanced knowledge of Microsoft applications, including Excel, Word, and PowerPoint.
Ability to maintain confidentiality consistently.
Clear and effective verbal and written communication skills.
Good interpersonal and time-management skills.
Ability to lift and carry up to 10 pounds regularly and up to 50 pounds occasionally.

Nice To Haves

Experience with WFM and UKG.
Strong organizational skills and attention to detail.
Ability to convey a positive, professional image to internal and external customers.

Responsibilities

Process weekly payroll records for hourly employees, including W-4 information, benefit deductions, and scheduled pay increases.
Educate employees about direct deposit and paperless payroll options.
Review approved weekly time for compliance with union contracts and work with supervisors to resolve discrepancies involving arithmetic, authorized overtime, shift differentials, and absences.
Enter hours, special pay, and deductions on payroll worksheets and balance the worksheets against departmental information.
Update employee information, including addresses, withholding, and regular deductions.
Support processing of child support deductions, garnishments, and requests to send checks to appropriate recipients.
Arrange special checks, including advance vacation pay and awards, and prepare manual payroll pay cards when needed for errors or terminations.
Capture and recoup deductions when employees take leaves of absence and assist with STD/FMLA claims, payments, and absences.
Research and process grievances as needed.
Track vacation accruals, calculate hourly rates for vacation payments, maintain the holiday schedule, and track banked activity.
Post journal entries, reconcile balance-sheet accounts, analyze payroll data, and fulfill audit requests in support of financial statements.
Support the Human Resources and senior management teams as needed.