Payroll Associate (B2B SaaS)

Prompt

5d•$35 - $40•Hybrid

About The Position

Prompt is revolutionizing healthcare by delivering highly automated and modern software to rehab therapy businesses, their teams, and the patients they serve. As the fastest-growing company in the therapy EMR space and the new standard in healthcare technology, we are committed to building a team that thrives in our fast-paced, innovative environment. We’re seeking a Part-Time Payroll Associate who operates as a high-precision execution specialist. This individual would be a dedicated payroll expert who loves the rhythm of pure payroll processing. The ideal candidate has focused on payroll throughout their career, possesses a flawless eye for detail, and thrives in a dedicated execution role without the distraction of outside HR duties. In this role, you will work on average 20 hours a week to completely own and manage payroll for Prompt and all of its subsidiaries, handle multi-state payroll registrations, and maintain total data integrity within our system. If you are a seasoned payroll professional looking for a focused, part-time opportunity where you can step in and run a flawless process from day one, we’d love to hear from you.

Requirements

5+ years of dedicated, end-to-end payroll processing experience (7+ years strongly preferred).
Deep, proven expertise in managing multi-state payroll, payroll tax compliance, and entity registrations across multiple jurisdictions.
Advanced, hands-on administrative proficiency with modern payroll software, with a strong preference for Rippling.
Experience operating as the sole or primary payroll owner for an organization and its subsidiaries.
Exceptional organizational skills with the absolute ability to manage multiple tasks, prioritize effectively, and meet strict payroll deadlines.
Comfortable managing and navigating payroll software systems and tools, with strong Google Sheets skills for data reporting and analysis.
Excellent written and verbal communication skills, with the ability to interact professionally and discreetly with employees at all levels of the organization.
A proactive, resourceful mindset with the ability to troubleshoot and resolve system or data issues independently.
A strict commitment to handling highly sensitive financial and employee information with utmost discretion and integrity.
Thrives in a fast-paced, dynamic environment and is open to taking on new administrative challenges and responsibilities.
A team player who works effectively across internal departments and alongside external vendors.

Responsibilities

Own and manage the flawless execution of all regular and off-cycle payroll runs for Prompt and all of its subsidiaries, ensuring 100% accuracy and timely distribution.
Actively manage, establish, and maintain payroll tax registrations across all federal, state, and local jurisdictions.
Serve as the hands-on primary administrator for our payroll software (Rippling), maintaining backend configuration and ensuring system data matches financial realities.
Input, audit, and maintain precise employee payroll data (including hours, deductions, bonuses, garnishments, and tax withholdings) across all systems.
Monitor the payroll inbox to directly troubleshoot and resolve employee inquiries strictly regarding paychecks, taxes, direct deposits, and deductions.
Generate standard and ad-hoc payroll reports to support accounting reconciliation and leadership compliance reviews.
Securely organize and maintain highly confidential payroll documents, records, and files in strict compliance with retention laws.