Payroll and Operations Administrator

New York University•New York, NY

3d•$77,000 - $77,000

About The Position

Provide administrative support to faculty and staff at NYU’s Institute of Human Development and Social Change, focusing on payroll, operations, and grants management. Create and analyze data and recommend ways to improve operational effectiveness. Manage appointments, onboarding, and reappointments for personnel working on research projects, including student workers, research staff, and temporary workers. Develop manuals and brochures covering department procedures for hiring, payroll operations, and personnel management. Manage faculty effort on research projects, including summer salary and course releases. Coordinate with Steinhardt HR and Central HR on personnel processes such as visa applications, terminations and resignations, and effort reporting. Support day-to-day operations for the IHDSC core team and research staff, including requests involving space, facilities, and supplies, as well as event management and catering. Provide personnel-related and other support for pre-award and post-award grants management. Lead training for Project Coordinators to keep them current on institutional policies. This is a one-year fixed-term role, with reappointment contingent on the availability and continuation of funding.

Requirements

Bachelor's degree or equivalent.
At least 2 years of increasingly responsible administrative experience, including managing administrative services or processes and budgets.
Excellent interpersonal, listening, written, and verbal communication skills, and a commitment to equity and excellence.
Demonstrated use of business application software, including Microsoft Word, Excel, Adobe Acrobat, and Google Suite.
Ability to work both independently and as part of a team.
Strong attention to detail.
Ability to interpret and execute complex policies, procedures, and processes.
Highly self-motivated and directed.

Nice To Haves

At least 2 years of experience in a professional setting.
Ability to strictly follow data privacy and security procedures for data handling and analysis to ensure compliance with legal and institutional standards.

Responsibilities

Provide administrative support to faculty and staff, with a focus on payroll, operations, and grants management.
Create and analyze data and make recommendations to improve operational effectiveness.
Manage appointments, onboarding, and reappointments for personnel working on research projects, including student workers, research staff, and temporary workers.
Create manuals and brochures on department procedures for hiring, payroll operations, and personnel management.
Manage faculty effort on research projects, including summer salary and course releases.
Coordinate with Steinhardt HR and Central HR on visa applications, terminations and resignations, effort reporting, and other personnel-related processes.
Support daily operations and manage requests related to space, facilities, and supplies.
Support event management and catering.
Provide personnel-related and other support for pre-award and post-award grants management.
Lead training for Project Coordinators and ensure they are up-to-date on institutional policies.