Payroll and Expense Administrator

Hanwha Defense USA Inc • Arlington, VA

5d • $60,000 - $90,000 • Onsite

About The Position

Hanwha Defense USA is seeking a detail-driven Payroll & Expense Administrator to ensure employees are paid accurately and on time. Reporting to the HR Director, this position owns the full bi-weekly payroll cycle, including timecards, payroll, and expenses, across multiple states and jurisdictions. The role requires accuracy, discretion, responsiveness, and attention to resolving problems promptly.

The administrator processes payroll and employee expenses, supports employees with payroll and expense questions, improves processes, maintains compliant and audit-ready records, and partners with HR and Finance. The role is based on-site in Arlington, Virginia.

Requirements

• Minimum of 3 years of hands-on payroll administration experience, including multi-state payroll.
• Advanced Microsoft Excel and Office Suite skills.
• Strong working knowledge of federal, state, and local payroll regulations.
• Exceptional attention to detail and ability to manage competing deadlines without sacrificing accuracy.
• Clear, professional communication skills and ability to explain pay issues to employees at every level.
• Sound judgment and complete discretion in handling confidential information.
• High school diploma or equivalent.

Nice To Haves

• Bachelor’s degree in Accounting, Business Administration, or a related field.
• Working proficiency with ADP Workforce Now and Deltek Costpoint.
• Experience with government contractor timekeeping and labor charging requirements, such as DCAA compliance.
• Defense or manufacturing industry experience.
• Professional certifications such as CPP or FPC.

Responsibilities

• Run full-cycle bi-weekly payroll in a multi-state, multi-jurisdiction environment, from timecard review through final processing and reconciliation.
• Process off-cycle payments, including final pay, bonuses, and corrections, accurately and on tight timelines.
• Administer garnishments, 401(k) contributions, and benefit deductions, ensuring changes are reflected correctly and on time.
• Reconcile payroll results and resolve discrepancies before they reach employees.
• Serve as the primary point of contact for employee payroll and expense questions, resolving issues promptly and professionally.
• Identify gaps and inefficiencies in payroll processes and recommend practical improvements.
• Help build documentation, controls, and workflows to support payroll as the company grows.
• Oversee bi-weekly timecard collection and review, ensuring accurate labor charging and timely approvals.
• Process employee expense reports in line with company policy, flag exceptions, and follow up on missing documentation.
• Partner with Finance to ensure payroll and expense data flows cleanly into Deltek Costpoint.
• Partner with HR to ensure compliance with federal, state, and local payroll and wage-and-hour regulations, including multi-state tax requirements.
• Maintain accurate, audit-ready employee payroll records and supporting documentation.
• Support internal and external audits by providing clear, well-organized records.

Benefits

• Employees may be eligible for discretionary annual bonuses, benefits, and other forms of compensation as part of Hanwha Defense USA’s total rewards package.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED