Payroll and Benefits Manager

TEAM MOBILE HEALTH CARE•Nashville, TN

2d•$75,000 - $95,000•Onsite

About The Position

Team Mobile Health Care is hiring a Payroll and Benefits Manager to own payroll and benefits administration. This hands-on role is responsible for accurate, compliant biweekly payroll for approximately 400 hourly and salaried employees across several states, as well as administration of the company’s benefit plans. The manager works closely with the recruiter to ensure new hires are set up correctly and with Finance to ensure payroll and benefits costs are recorded accurately. The role includes end-to-end payroll processing, multi-state tax administration, benefits enrollment and compliance, employee changes, HRIS and timekeeping data integrity, reporting, and audit-ready recordkeeping. The position is based on-site in Nashville, Tennessee, is full-time and exempt, and offers a base salary of $75,000–$95,000 depending on experience.

Requirements

At least 5 years of payroll experience, including at least 2 years administering employee benefits.
Hands-on ownership of full-cycle payroll for 300 or more employees, including hourly staff.
Multi-state payroll tax experience.
Strong working knowledge of FLSA overtime rules for shift-based or 24/7 workforces.
Benefits administration experience, including open enrollment, ACA reporting, and COBRA.
Proficiency with a modern HRIS/payroll platform and Excel.
Strong attention to detail and discretion in handling confidential employee information.

Nice To Haves

Experience with Paylocity.
Experience in healthcare or another 24/7 operational workforce.
Experience integrating timekeeping or scheduling systems with payroll.
CPP or FPC certification; SHRM-CP or PHR is a plus.

Responsibilities

Own end-to-end biweekly payroll for approximately 400 employees per cycle, including timekeeping review, overtime, shift differentials, PTO, and final pay.
Manage multi-state payroll tax withholding, registrations, and filings.
Reconcile time data from operational and scheduling systems into payroll and resolve discrepancies before each payroll run.
Process garnishments, retroactive pay, and off-cycle payments; partner with Finance on payroll journal entries and month-end close.
Administer health, dental, vision, life, disability, and 401(k) plans.
Manage new-hire benefit eligibility and enrollment, qualifying life events, and terminations of coverage.
Coordinate open enrollment and work with carriers and the benefits broker on day-to-day issues and annual renewals.
Reconcile carrier invoices to payroll deductions and enrollment records each month.
Support compliance with ACA reporting, COBRA, FMLA, and plan documentation requirements.
Partner with the recruiter to ensure new hires’ pay rates, positions, tax setup, direct deposit, and benefit eligibility are entered correctly before their first payroll.
Confirm I-9s and other new-hire paperwork required for payroll are complete and on file.
Process pay changes, transfers, and terminations promptly, including final pay and COBRA notices.
Apply FLSA rules accurately, including overtime for 24-hour shift schedules.
Maintain payroll and benefits configuration and data integrity in the HRIS/payroll platform and its timekeeping integrations.
Deliver payroll, overtime, labor cost, and benefits reporting to the Director of Human Resources and Finance.
Keep payroll and benefits records audit-ready for lenders, auditors, and other outside reviewers.