Benefits and Payroll Manager

Proman Staffing Perm LLC•Northbrook, IL

1d•$75,000 - $95,000

About The Position

The Benefits and Payroll Manager oversees the administration, accuracy, compliance, and effectiveness of employee benefits programs for regular internal and temporary employees, and manages payroll operations for regular internal employees only. The position is responsible for timely, accurate payroll processing; benefits administration; compliance with applicable laws and company policies; and consistent procedures. It serves as a resource to Human Resources, Finance, branch operations, and employees, and identifies ways to improve operational efficiency, employee experience, and cost management. The role oversees internal employee payroll processing, payroll taxes and reporting, variable compensation, payroll accounting, records, systems, controls, audits, and process improvements. It also manages company-sponsored benefits across the applicable employee populations, including eligibility, enrollment, renewals, vendor relationships, reconciliation, retirement plans, and regulatory reporting. Temporary employee payroll processing is outside the position's scope, although coordination with the teams responsible for it is required for benefits and deductions. The manager maintains knowledge of relevant payroll and benefits regulations, partners with HR leadership, Finance, Legal, IT, branch operations, vendors, and external advisors, and provides direction to payroll and benefits personnel as applicable. The position also supports systems work, acquisitions, organizational changes, audits, and other HR and organizational projects. Compensation is $75,000–$95,000 per year.

Requirements

Bachelor's degree in human resources, Business Administration, Accounting, Finance, or a related field preferred.
Minimum 5–7 years of progressively responsible experience in payroll and employee benefits administration, including management or supervisory experience.
Strong working knowledge of federal and state payroll regulations, benefits compliance, ACA reporting, COBRA, ERISA, and applicable employment laws.
Experience managing annual benefits renewals, open enrollment, vendor relationships, and benefits reconciliation.
Experience with payroll and HRIS platforms, benefits administration systems, and reporting tools.
Strong analytical skills, including the ability to review complex payroll and benefits data, identify discrepancies, and recommend solutions.
Excellent organizational skills and ability to manage competing priorities, deadlines, and high-volume transactions.
Strong interpersonal and communication skills to interact effectively with employees, management, vendors, and external business partners.
Sound judgment, confidentiality, and ability to resolve sensitive employee matters professionally.
Ability to understand financial statements, including balance sheets and income statements, and assess payroll, benefits, and compensation expenses' impact on financial results.

Nice To Haves

Experience administering benefits for regular internal employees and a large, geographically dispersed temporary or hourly workforce.
Experience in the staffing industry or a multi-state, multi-location organization.
Certified Payroll Professional (CPP), Certified Employee Benefits Specialist (CEBS), or another relevant professional certification.

Responsibilities

Oversee accurate and timely payroll processing for regular internal employees, including wages, salaries, bonuses, commissions, incentives, and other compensation.
Ensure payroll compliance with applicable wage and hour laws, tax regulations, and company policies; review payroll data and adjustments; and oversee tax withholding, reporting, reconciliation, and year-end W-2 processing.
Partner with Human Resources and Finance on payroll reporting, general ledger reconciliation, payroll controls, expense allocation, journal entries, accruals, close activities, financial reporting, budgeting, and audits.
Resolve payroll inquiries and discrepancies, maintain payroll systems and employee records, and safeguard data integrity.
Develop and maintain payroll policies, procedures, and controls; identify opportunities for automation, system enhancements, and process improvement; and coordinate payroll audits and reporting.
Oversee administration of company-sponsored benefits for regular internal and temporary employees, including medical, dental, vision, life, disability, retirement, and other applicable benefits.
Manage benefits eligibility, enrollment, changes, terminations, qualifying life events, temporary employee eligibility tracking and communications, and ACA compliance and reporting, including Forms 1095-C and 1094-C as applicable.
Serve as primary contact for benefit brokers, carriers, third-party administrators, and other vendors; lead annual renewals and open enrollment; and review plan offerings, utilization, costs, and market trends.
Ensure accurate benefit deductions, carrier billing, enrollment reconciliation, and coordination with internal and temporary employee payroll teams.
Oversee applicable COBRA, HIPAA, ERISA, retirement plan administration, contribution coordination, vendor relationships, compliance activities, and reporting.
Develop and maintain benefits policies, procedures, employee communications, and educational materials, and advise HR, branch personnel, and employees on benefits.
Monitor payroll and benefits laws and regulatory developments; maintain compliance documentation; partner with HR leadership, Finance, Legal, and external advisors on compliance issues and corrective actions; and serve as a contact for related audits.
Provide leadership and oversight to payroll and benefits personnel as applicable; establish standardized procedures, service expectations, and controls; and advise management and employees as a subject matter expert.
Collaborate with HR, Finance, IT, and branch operations; evaluate systems and reporting; and develop and monitor performance indicators for accuracy, compliance, administration, and service delivery.
Support special projects, system implementations, organizational changes, acquisitions, and integration of acquired operations as they relate to payroll and benefits.
Maintain confidentiality of sensitive employee, payroll, and benefits information.
Perform other related duties as assigned.