Payroll and AR Specialist
About The Position
The Payroll and Accounts Receivable Administrator is responsible for the accurate and compliant administration of biweekly payroll and full-cycle accounts receivable functions for Mississaugua Golf and Country Club. The role reports directly to the Director of Human Resources and the Chief Financial Officer to ensure financial integrity, internal controls, and compliance with accounting standards. This position plays a critical role in safeguarding the Club’s financial operations, supporting employee compensation accuracy, ensuring statutory compliance, and maintaining member account accuracy. The incumbent must demonstrate strong financial acumen, attention to detail, confidentiality, and a commitment to service excellence.
Requirements
- Payroll Administration Knowledge: Strong understanding of payroll processing including wage calculations, statutory deductions, vacation pay, taxable benefits, payroll reconciliations, and year-end reporting. Familiarity with Canadian payroll legislation and regulatory requirements.
- Accounts Receivable Expertise: Demonstrated knowledge of accounts receivable processes including invoicing, collections, account reconciliation, payment posting, and maintaining accurate customer account records.
- Financial Systems Proficiency: Experience using payroll and accounting systems such as UKG, Jonas to process payroll, track receivables, and generate financial reports.
- Accuracy and Attention to Detail: High level of precision when processing payroll data, reconciling accounts, and maintaining financial records to ensure accuracy and compliance.
- Analytical and Problem-Solving Skills: Ability to identify discrepancies, investigate payroll or billing issues, and resolve them in a timely and effective manner.
- Confidentiality and Professional Judgment: Demonstrates discretion and integrity when handling sensitive employee, payroll, and financial information.
- Communication Skills: Ability to communicate clearly and professionally with employees, vendors, members, and internal departments regarding payroll inquiries, payment issues, or account discrepancies.
- Time Management and Organization: Ability to manage multiple deadlines including payroll cycles, billing timelines, and month-end processes while maintaining accuracy.
- Compliance Awareness: Knowledge of applicable legislation, internal financial controls, and best practices related to payroll administration, taxation, and financial record keeping.
- Collaboration and Service Orientation: Works effectively with finance, HR, and operational teams to support smooth financial processes and deliver strong internal service.
Responsibilities
- Payroll Administration Responsible for the accurate and timely preparation, processing, reconciliation, and reporting of biweekly payroll for all non-Executive employees in accordance with Club policies and applicable legislation.
- Payroll Processing
- Government Remittances and Compliance
- Financial Reconciliation and Reporting
- Governance and Oversight
- Accounts Receivable Administration Responsible for the comprehensive management of Club accounts receivable, ensuring timely billing, accurate posting of payments, proper reconciliation, and professional follow-up of outstanding balances.
- Daily Revenue and Payment Processing
- Weekly Financial Administration
- Monthly Billing and Receivables Management
- Member Account Support
- Benefits and Pension Administration Support
- Internal Controls and Compliance
- Collaboration and Continuous Improvement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
