AP and AR Specialist

JTS Financial Services LLC•Little Rock, AR

2d•Onsite

About The Position

The AP/AR Specialist supports the Finance Department by managing company mail, processing invoices and employee expense reports, generating customer invoices, and recording incoming payments across multiple entities. This role involves retrieving and managing daily mail, entering vendor invoices, processing employee expense reports, investigating and resolving related issues, responding to inquiries, posting corporate credit card transactions, reconciling monthly statements, generating accounts receivable invoices and sales receipts, recording payments, preparing and distributing client invoices, processing bank deposits, maintaining and updating accounts payable and receivable records, monitoring aging reports, and tracking receivable and payable balances. The position also requires performing additional duties as needed to support the Accounting Department.

Requirements

Minimum of 1-3 years of accounts payable/receivable or general accounting experience.
At least 1 year of experience with QuickBooks Enterprise (preferred).
Experience with intercompany billing.
Familiarity with job costing and class accounting.
Strong understanding of general ledger functions.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Adobe.
Experience working in a multi-entity environment preferred.
High school diploma or equivalent required.
Bachelor’s degree in accounting, Finance, or a related field preferred.
In-person attendance required during normal business working hours.
Strong problem-solving skills.
Ability to follow established accounting procedures and suggest workflow improvements.
Effective time management and multitasking skills to prioritize tasks and meet deadlines in a fast-paced environment.
High attention to detail to ensure accuracy, completeness, and timeliness in all financial transactions.
Strong customer service skills, handling sensitive or challenging situations professionally and responding promptly to requests.
Strong verbal and written communication skills, including active listening and clear, professional messaging.
Ability to contribute positively to team collaboration and morale.
Strong math skills and ability to follow complex written instructions.
Adaptability to manage multiple priorities with frequent interruptions.
Reliability, maintaining consistent attendance and punctuality.
Ability to handle sensitive information with discretion and integrity.
Ability to solve problems, make decisions, interpret data, organize information, and communicate effectively in writing and orally.

Nice To Haves

At least 1 year of experience with QuickBooks Enterprise.
Experience working in a multi-entity environment.

Responsibilities

Retrieve and manage daily mail, including pickup from the post office, sorting, opening, and distribution.
Enter vendor invoices into the accounting system in accordance with company procedures.
Process employee expense reports accurately and in a timely manner.
Investigate and resolve issues related to vendor invoices and expense reports.
Respond to internal and external inquiries regarding invoice or expense report status via phone and email.
Post corporate credit card transactions and reconcile monthly statements.
Generate accounts receivable invoices and sales receipts; accurately record all payments received.
Prepare and distribute client invoices as needed.
Process bank deposits using remote deposit capture.
Maintain and update accounts payable and receivable records within the accounting system.
Monitor aging reports and ensure accounts are current.
Track receivable and payable balances and escalate overdue accounts to appropriate personnel.
Perform additional duties as needed to support the Accounting Department.