Ap/ar Specialist

Aston Carter•Hawthorn Woods, IL

2d•Onsite

About The Position

The AP/AR Specialist supports both accounts payable and accounts receivable functions by handling day-to-day transaction processing, customer and vendor setup, and employee expense reporting. This role focuses more heavily on accounts receivable while also assisting with accounts payable activities, ensuring accurate, timely, and efficient financial operations. The position is ideal for someone who is detail-oriented, eager to learn, and comfortable working in a collaborative, tight-knit accounting team.

Requirements

Previous experience in accounting, specifically in accounts payable and accounts receivable, finance, or related fields.
2–3 years of experience and/or active pursuit of an associate degree in business or accounting.
Comfort using Microsoft Office, especially Excel, with proficiency in basic functions.
Ability to prioritize and multitask effectively in a fast-paced environment.
Strong organizational skills with a high level of attention to detail.
Strong interpersonal skills and the ability to communicate clearly with colleagues, customers, and vendors.
Deadline-oriented mindset with the ability to complete tasks accurately and on time.
Willingness and ability to learn quickly and adapt to new processes and tools.
Experience in both accounts payable and accounts receivable, or demonstrated willingness to learn the area with less experience.
Comfort working onsite during the specified hours.

Nice To Haves

Knowledge of Microsoft Dynamics GP (Great Plains) is a significant plus and helps the successful candidate contribute quickly.
Experience using an ERP system, particularly for AP/AR processing, is beneficial.
Familiarity with expense reporting tools such as Expensify is advantageous.
Interest in developing a career in accounting or finance within a supportive team environment.
Strong sense of ownership and pride in producing accurate, high-quality work.
Flexibility to assist with a variety of tasks, including administrative duties such as filing and document organization.

Responsibilities

Support both the accounts receivable and accounts payable functions by processing daily transactions accurately and on time.
Perform credit checks for new and existing customers to support informed credit decisions.
Handle collections activities, including contacting customers via email and phone regarding past due balances and following up consistently until resolution.
Process and record customer deposits, including collecting checks and applying payments to the correct accounts.
Set up new customers in the system, ensuring all required information is accurate and complete.
Prepare and send customer invoices, ensuring correct billing details and timely distribution.
Set up new vendors in the system and maintain accurate vendor records.
Process accounts payable payments, including receiving invoices by mail and email, verifying details, and entering them into the system.
Print and mail checks to vendors, ensuring proper approvals and documentation are in place.
Perform accounts receivable processing each morning for transactions from the previous day, ensuring timely posting and reconciliation.
Manage employee expense reports using Expensify, including weekly review and processing.
Initiate ACH payments to employees for approved expense reimbursements on a weekly basis.
Use Microsoft Office, especially Excel, to perform basic functions such as data entry, sorting, and simple calculations.
Collaborate with the accounting team to support various tasks, including invoicing, paying bills, filing, and shredding documents as needed.
Prioritize multiple tasks and manage deadlines to ensure timely completion of all responsibilities.
Maintain a high level of accuracy and attention to detail in all accounting records and documentation.
Demonstrate a willingness to learn new systems, processes, and tasks, particularly in areas where prior experience may be limited.
Communicate professionally with internal team members and external stakeholders, including customers and vendors.
Contribute to a positive team environment by being a flexible, supportive, and dependable team player.