Payroll and Administrative Coordinator
About The Position
The Payroll and Administrative Coordinator owns the weekly payroll process, from reviewing approved timecards and entering payroll in Sage 100 through uploading payroll for Friday direct deposit. The role ensures accurate and timely payroll calculations, tax payments, withholdings, deductions, and other remittances, and aims for an accuracy rate of 98% or better. It also serves as a resource for employees and managers on timecard and pay questions, produces weekly labor reports, and supports the Finance team with deposits, bank monitoring and reconciliation, and HR backup as needed. The position contributes to improving payroll systems and practices and sits on the Finance career pathway, with room to develop skills.
Requirements
- Willingness to help employees in a people-first environment.
- 3–5 years of payroll processing experience, ideally with weekly payroll for an hourly workforce.
- 3–5 years of construction accounting and job costing experience.
- Experience implementing or improving payroll systems and practices.
- Working knowledge of federal, Washington State, and local payroll tax requirements and deadlines.
- Experience with Sage 100 or a similar accounting system, and comfort learning new payroll tools and timekeeping applications.
- Proficiency in Excel, Word, and Outlook.
- Strong attention to detail and a high level of integrity and confidentiality.
- Clear, patient communication, especially when helping employees and managers resolve timecard or pay questions.
- Strong follow-through and ability to meet firm weekly deadlines.
Nice To Haves
- Experience with benefits administration.
- Experience with complex bonus and commission calculations.
Responsibilities
- Review approved timecards in the timecard application, export them into Sage 100, and process weekly payroll, posting by noon each Wednesday.
- Upload payroll and employee reimbursements in time for Friday direct deposit.
- Ensure accurate calculations for employee-requested withholdings, draw repayments, deductions, and other payroll items, targeting an accuracy rate of 98% or better.
- Pay weekly payroll taxes, child support, retirement contributions, and other remittances accurately and on time.
- Serve as the liaison between the timecard application and employees, troubleshooting issues and helping employees use it correctly.
- Support managers as the weekly point person for issues or corrections during timecard approval.
- Run weekly labor and job-hour reports and share them with the management team to support job costing and decision-making.
- Make bank deposits as needed.
- Back up the Senior Controller with checking account monitoring, deposits, and bank reconciliation, and provide HR backup as needed.
- Help improve payroll systems and practices as the company grows.
Benefits
- Medical coverage at 80%.
- Supplemental dental, vision, life, and other optional policies are available.
- 401(k) with pretax or Roth contributions and a company match.
- Separate paid vacation and sick time banks.
- 11 paid holidays, including four days between Christmas and New Year's Day.
- Tuition reimbursement for professional development.
- Team connection, collaboration, and company celebrations.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
