Administrative Secretary Payroll

Pace Suburban Bus•Bridgeview, IL

2d•Onsite

About The Position

Under the direction of the Division Manager or designee, the Administrative Secretary Payroll is primarily responsible for accurately and efficiently processing payroll for union and non-union divisional employees. The role also serves as receptionist, answering the switchboard and greeting visitors. The position is based in an office setting and is not eligible for a hybrid schedule or remote work. Occasional weekend or holiday work may be required during payroll processing weeks.

Requirements

High school diploma or equivalent.
At least two years of office and automated payroll experience, preferably with union contracts.
Proficiency with Microsoft Office applications, including Outlook, Excel, and PowerPoint.
Strong customer service, organizational, and communication skills, and attention to detail.
Proficiency using office equipment, calculators, and computer applications required for research and recordkeeping.
Adaptability, flexibility, sound independent judgment, and the ability to handle confidential or sensitive information professionally.
Ability to sit for extended periods, type on a computer, and attend meetings.

Nice To Haves

Knowledge of Oracle Cloud, ADP, and Drivers Pay.
Experience with union contracts.

Responsibilities

Track vacations and floating holidays for all employees.
Maintain employee files.
Verify and adjust payroll reports.
Answer employee payroll questions.
Notify employees of tax levies and wage deduction orders and calculate deduction amounts.
Process manual checks and handle union progressions.
Act as a liaison for 401K pension questions and changes.
Serve as petty cash custodian and backup receptionist as needed.
Answer the switchboard and greet visitors.
Perform other duties as assigned.