Interim Payroll and Accounting Coordinator

Incubeta

About The Position

The Interim Payroll and Accounting Coordinator role is a temporary replacement for a current position for 6 months of maternity leave, expected to begin on June 1 and end on November 30, 2026. This role will support the Finance function with day-to-day accounting operations, with a strong focus on accounts payable, payroll management, and accurate financial recordkeeping. The ideal candidate is details-oriented, organized, reliable, and comfortable handling sensitive financial information with accuracy and discretion. The role reports to the Controller.

Requirements

3+ years of progressive accounting support experience, with strong exposure to AP and payroll.
Strong attention to detail and high level of accuracy, ability to manage multiple deadlines and prioritize effectively.
Proficiency in Google Sheets and Excel
Ability to handle confidential information professionally.

Nice To Haves

Experience with ADP Workforce Now Payroll preferred
Experience with ERP level accounting software (Acumatica is a plus).

Responsibilities

Process payroll in the US, Canada, Dominican Republic; review payroll reports for accuracy; coordinate with HR and payroll providers as needed.
Record payroll-related journal entries and reconcile payroll accounts.
Ownership of the Headcount stats and PTO reports for multiple regions.
Process and review accounts payable transactions, including invoices, coding, approvals, and payment preparation.
Maintain vendor records and respond to vendor inquiries in a timely manner.
Monitor prepaid expenses, accruals, and other assigned general ledger accounts.
Review for accuracy and process employee expense reimbursements.
Maintain organized and accurate accounting records and supporting documentation.
Prepare cash projection weekly reports and monitor bank cash balances daily.
Assist with audit and tax requests and provide supporting schedules and documentations.
Assist with improvements to processes and controls across accounting functions.
Identify discrepancies and follow through on corrections in a timely manner.
Own and execute other ad hoc tasks supporting the Controller.