Payroll Administrator - Greenville

HarperGC•Greenville, SC

About The Position

The Payroll Administrator promotes the company mission of building up communities, clients, and colleagues by building trust. The role administers the company’s weekly, multi-state payroll and related payroll tax filings, ensuring employees are paid accurately and on time and that deductions, tax deposits, and payroll records comply with federal, state, and local requirements. The position processes payroll and tax filings, administers employee deductions and benefit contributions, maintains PTO and leave balances, handles wage withholding orders, and responds to employee and agency questions. It also supports audits and management reporting, reconciles payroll accounts, maintains confidential records, and trains the Wage and Benefits Coordinator to provide payroll coverage. The work is typically performed during office hours Monday through Friday, 8 AM to 5 PM, with extended hours potentially required during payroll processing, quarter-end, and year-end. Travel is minimal but may occasionally be required for errands, regional office meetings, job-site visits, or company events.

Requirements

High school diploma or equivalent required.
Full-cycle payroll experience required, including multi-state payroll, payroll tax filings, certified payroll, and wage garnishments and levies.
Strong knowledge of multi-state payroll processing, payroll tax requirements, and wage and hour regulations.
Working knowledge of certified payroll and prevailing wage requirements.
Working knowledge of child support, tax levy, and garnishment rules and limits.
Ability to read and accurately apply tax agency guidance, court orders, and levy notices.
Strong math and analytical skills for accurate calculations.
Strong commitment to completing tasks thoroughly and accurately while meeting strict recurring deadlines.
Versatility and ability to adapt to changing priorities.
Strict confidentiality and integrity when handling sensitive employee and financial information.
Excellent organizational skills and attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office, especially Excel.
Ability to quickly learn and effectively use payroll, timekeeping, and HR systems.
Ability to work well with others across departments.
Commitment to continuous learning.
Authorized to work in the United States.

Nice To Haves

Associate’s or bachelor’s degree in accounting, finance, or business; equivalent payroll experience may substitute for a degree.
Experience with Sage, Procore, BambooHR, and Atrix.
Payroll certification such as CPP or FPC.

Responsibilities

Process weekly multi-state payroll in Sage, reviewing imported Procore time, pay rates, overtime calculations, deductions, and adjustments.
Produce payroll registers and direct-deposit bank files and submit them for review and approval.
Calculate and remit federal and state payroll tax deposits by required deadlines.
Prepare and file quarterly and year-end payroll tax reports, reconcile withholdings to deposits, and support W-2 processing.
Calculate and make quarterly FUTA deposits and file annual Form 940.
Respond to IRS and state tax agency notices and prepare corrected filings, including 941-X and W-2c, when needed.
Respond to state unemployment claims and requests for wage and separation information by required deadlines.
Set up and maintain state and local payroll tax accounts for new work locations and apply applicable reciprocity and tax rules.
Update payroll tax tables, rates, wage bases, and limits annually and stay current on payroll tax law changes.
Process commission and bonus payroll runs and verify uploaded data against HR figures.
Process approved payroll actions, including rate changes, stipends, cost-of-living payments, per diem, housing stipends, vehicle allowances, fringe benefits, and one-time payments.
Administer child support orders, tax levies, and other wage withholding orders, coordinating with the third-party payment vendor as needed.
Set up and update employee benefit deductions in Sage after benefit elections are entered in Navigator.
Enroll eligible employees in Fidelity 401(k) and HSA accounts.
Process and reconcile 401(k) and HSA contribution files with Fidelity, including employer HSA contributions.
Track benefit deductions for employees on leave or short-term disability and recover deductions when they return.
Track and maintain employee PTO and leave balances according to company policy.
Prepare certified payroll reports (WH-347) for applicable jobs and send them to project administrators.
Approve new hires for payroll, assign employee numbers, and set up or approve employee payroll records in Sage.
Answer employee questions about pay, deductions, and pay statements.
Complete employment verification forms upon request.
Provide payroll data and reports for internal, external, and insurance audits and management requests.
Reconcile payroll to the general ledger and bank accounts.
Enter payroll-related transactions into cash management.
Research and resolve payroll discrepancies and process corrections.
Maintain accurate, confidential payroll records and retain them as required.
Train the Wage and Benefits Coordinator on payroll processes to ensure coverage when either person is away.