Payroll Administrator - Greenville

HarperGC•Greenville, SC

About The Position

The Payroll Administrator promotes the company mission of building up communities, clients, and colleagues by building trust. The role administers weekly, multi-state payroll and related payroll tax filings, ensuring employees are paid accurately and on time and that deductions, tax deposits, and payroll records comply with federal, state, and local requirements. The position also supports payroll accounting, employee benefits and deductions, tax and wage-withholding compliance, reporting, audits, and employee inquiries. The role works with payroll, timekeeping, and HR systems, including Sage and imported Procore time data. It coordinates with employees, HR, project administrators, the Wage and Benefits Coordinator, tax agencies, and third-party vendors. Typical hours are Monday through Friday, 8 AM to 5 PM, with extended hours potentially needed during payroll processing, quarter-end, and year-end. The work is primarily office-based and computer-focused, with minimal travel that may occasionally be required for errands, regional office meetings, construction job site visits, or company events.

Requirements

High school diploma or equivalent.
Full-cycle payroll experience, including multi-state payroll, payroll tax filings, certified payroll, and wage garnishments and levies.
Strong knowledge of multi-state payroll processing, payroll tax requirements, and wage and hour regulations.
Working knowledge of certified payroll and prevailing wage requirements.
Working knowledge of child support, tax levy, and garnishment rules and limits.
Ability to read and accurately apply tax agency guidance, court orders, and levy notices.
Strong math and analytical skills.
Strong commitment to completing tasks thoroughly and accurately while meeting strict recurring deadlines.
Versatility and ability to adapt to changing priorities.
Integrity and strict confidentiality when handling sensitive employee and financial information.
Excellent organizational skills and attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite, especially Excel.
Ability to learn and effectively use payroll, timekeeping, and HR systems.
Ability to work well with others across departments.
Commitment to continuous learning.
Authorized to work in the United States.

Nice To Haves

Associate’s or bachelor’s degree in accounting, finance, or business; equivalent payroll experience may substitute for a degree.
Experience with Sage, Procore, BambooHR, and Atrix.
Payroll certification such as CPP or FPC.

Responsibilities

Process weekly multi-state payroll in Sage, reviewing imported Procore time, pay rates, overtime calculations, deductions, and adjustments.
Produce payroll registers and direct deposit bank files and submit them for review and approval.
Calculate and remit federal and state payroll tax deposits by required deadlines, including deposits for South Carolina, North Carolina, Virginia, and federal withholding for Tennessee employees.
Prepare and file quarterly and year-end payroll tax reports, reconcile tax withholdings to deposits, and support W-2 processing.
Calculate and make quarterly federal unemployment deposits and file the annual Form 940.
Respond to IRS and state tax agency notices and prepare corrected filings, including forms such as 941-X and W-2c.
Respond to state unemployment claims and requests for wage and separation information by required deadlines.
Set up and maintain state and local payroll tax accounts when the company begins work in new states, applying reciprocity and tax rules.
Update payroll tax tables, rates, wage bases, and limits annually and stay current on payroll tax law changes.
Process commission and bonus payroll runs and check uploaded data against figures from HR.
Process approved payroll actions, including pay changes, stipends, cost-of-living payments, per diem, housing stipends, vehicle allowances, fringe benefits, and one-time payments.
Administer child support orders, tax levies, and other wage withholding orders in accordance with legal requirements, coordinating with the third-party payment vendor.
Set up and update employee benefit deductions in Sage after benefit elections are entered in Navigator.
Enroll eligible employees in Fidelity 401(k) and HSA accounts.
Process and reconcile 401(k) and HSA contribution files with Fidelity, including HSA employer contributions.
Track benefit deductions for employees on leave of absence or short-term disability and recover deductions when employees return.
Track and maintain employee PTO and leave balances in accordance with company policy.
Prepare certified payroll reports (WH-347) for applicable jobs and send them to project administrators.
Approve new hires for payroll, assign employee numbers, and set up or approve employee payroll records in Sage.
Answer employee questions about pay, deductions, and pay statements.
Complete employment verification forms when requested.
Provide payroll data and reports for internal, external, and insurance audits and management requests, including payroll by job classification for workers’ compensation and general liability.
Reconcile payroll to the general ledger and bank accounts.
Enter payroll-related transactions into cash management.
Research and resolve payroll discrepancies and process corrections.
Maintain accurate, confidential payroll records and retain them as required.
Train the Wage and Benefits Coordinator on payroll processes to ensure coverage when either person is away.