Payroll Administrator (Multi-State)

RFG Advisory•Atlanta, GA

About The Position

RFG Advisory is hiring a Payroll Administrator to own end-to-end, multi-state payroll for a team of approximately 150 employees across 24 states. The role also supports employment services for independent Advisor teams and partners with Finance on payroll, benefits, and employment-services billing. The position emphasizes accurate, timely, compliant payroll, careful handling of confidential information, and continuous process improvement. The Payroll Administrator runs payroll in BambooHR; maintains state payroll tax accounts; reconciles payroll data; resolves discrepancies; and supports year-end reporting, including W-2 preparation. The role audits benefit carrier invoices and payroll deductions, maintains accurate information across Employee Navigator, BambooHR, and carrier systems, processes carrier-platform data, and uploads 401(k) deferral information after each payroll cycle. The position supports compliance related to ACA, Form 5500, cafeteria plans, workers’ compensation, and retirement plans, keeps payroll records audit-ready, and documents and improves processes. The role reports directly to the VP of HR and works with the HR Operations Specialist, benefits broker, and Finance. Success is measured by accurate, timely, compliant payroll; clean reconciliation of carrier invoices and deductions; accurate Advisor billing; and audit-ready records and documented processes.

Requirements

At least 3 years of hands-on payroll experience, including independently running full-cycle, multi-state payroll.
Experience setting up and managing state payroll tax accounts.
Experience reconciling benefit deductions and auditing carrier invoices.
Comfort exporting and importing data between payroll, HRIS, and carrier systems.
Discretion when handling confidential employee information.

Nice To Haves

Experience in an organization with fewer than 500 employees.
BambooHR and Employee Navigator experience.
Experience with PEO, co-employment, or multi-entity payroll.
Familiarity with ACA, Form 5500, and cafeteria plan compliance.

Responsibilities

Run end-to-end, multi-state payroll in BambooHR, including earnings, deductions, taxes, reimbursements, and adjustments.
Set up and maintain state payroll tax accounts across the company’s multi-state footprint.
Reconcile payroll data, resolve discrepancies, and support year-end reporting, including W-2 preparation.
Audit carrier invoices to confirm coverage and payroll deductions align.
Ensure benefit deductions and employer contributions are accurate and uploaded correctly.
Export payroll data and import deductions, contributions, and enrollment information into carrier platforms.
Maintain data accuracy across Employee Navigator, BambooHR, and carrier systems.
Upload 401(k) deferral information after each payroll cycle.
Partner with Finance to ensure Advisor partners are billed accurately for payroll, benefits, and employment services.
Support ACA, Form 5500, cafeteria plan, workers’ compensation, and retirement plan compliance.
Keep payroll records, including benefit deductions, audit-ready.
Document and improve processes so work is repeatable and easy to hand off.

Benefits

Competitive salary and bonus pool.
Generous paid time off, holidays, and a Charitable Service Day.
Health, dental, and vision insurance, plus an RFG Advisory stipend.
Flexible Spending Account for health and dependent care, plus an HSA for applicable coverage.
Lifestyle Spending Account.
401(k) with Safe Harbor contribution.
Paid parental leave.
Short- and long-term disability insurance.
Life insurance.
Surface Pro and home office setup.
Pet insurance.
Continuing education and professional development support.