Payroll Administrator (Multi-State)

RFG Advisory•Atlanta, GA

2d•$68,000 - $70,000

About The Position

RFG Advisory is hiring a Payroll Administrator to own end-to-end, multi-state payroll for a team of around 150 people across 24 states. The role includes managing payroll in BambooHR, maintaining state payroll tax accounts, reconciling payroll data, resolving discrepancies, and supporting year-end reporting, including W-2 preparation. The Payroll Administrator also supports benefits deduction accuracy and carrier audits by reconciling invoices, maintaining accurate data across Employee Navigator, BambooHR, and carrier systems, and uploading 401(k) deferral information after each payroll cycle. The role partners with Finance to support accurate billing of Advisor partners for payroll, benefits, and employment services, and supports compliance, audit readiness, and process documentation and improvement. The position reports directly to the VP of HR.

Requirements

At least 3 years of hands-on payroll experience, including independently running full-cycle, multi-state payroll.
Experience setting up and managing state payroll tax accounts.
Experience reconciling benefit deductions and auditing carrier invoices.
Comfort exporting and importing data between payroll, HRIS, and carrier systems.
Discretion with confidential employee information.

Nice To Haves

Experience in an organization with fewer than 500 employees.
BambooHR and Employee Navigator experience.
Experience with PEO, co-employment, or multi-entity payroll.
Familiarity with ACA, Form 5500, and cafeteria plan compliance.

Responsibilities

Run multi-state payroll end to end in BambooHR, including earnings, deductions, taxes, reimbursements, and adjustments.
Set up and maintain state payroll tax accounts across the company’s multi-state footprint.
Reconcile payroll data, resolve discrepancies, and support year-end reporting, including W-2 preparation.
Audit carrier invoices to confirm that coverage and payroll deductions align.
Ensure benefit deductions and employer contributions are accurate and uploaded correctly.
Export payroll data and import deductions, contributions, and enrollment information into carrier platforms.
Maintain data accuracy across Employee Navigator, BambooHR, and carrier systems.
Upload 401(k) deferral information after each payroll cycle.
Partner with Finance to confirm Advisor partners are billed accurately for payroll, benefits, and employment services.
Support ACA, Form 5500, cafeteria plan, workers compensation, and retirement plan compliance.
Keep payroll records audit-ready, including benefit deductions.
Document and improve processes so work is repeatable and easy to hand off.

Benefits

Competitive salary plus bonus pool.
Generous PTO, holidays, and a Charitable Service Day.
Health, dental, and vision insurance, plus an RFG Advisory stipend.
Flexible Spending Account for health and dependent care, plus an HSA for applicable coverage.
Lifestyle Spending Account.
401(k) with Safe Harbor contribution.
Paid parental leave.
Short- and long-term disability insurance.
Life insurance.
Surface Pro and home office setup.
Pet insurance.
Continuing education and professional development support.