Payroll Administrator II

Texas A&M University System•Kingsville, TX

1d•Onsite

About The Position

The Payroll Administrator II is responsible for accurately and timely processing payroll while ensuring compliance with applicable federal, state, and local laws, Texas A&M University System policies, and internal controls. The role handles complex payroll functions, including reviewing transactions, reconciling accounts, investigating discrepancies, maintaining confidential employee payroll records, and responding to employee and management inquiries. The administrator works independently on routine and moderately complex matters, exercises judgment in resolving issues, and collaborates with Human Resources, Finance, and other departments to support payroll accuracy and operational efficiency. The position also supports payroll compliance, audit preparation, reporting, financial reconciliation, employee service, and continuous process improvement. It uses payroll and timekeeping systems to process transactions and generate reports, and may assist with system testing, updates, implementations, documentation, and guidance for other payroll team members. The role is based at Texas A&M University–Kingsville in Kingsville, Texas.

Requirements

Bachelor’s degree in an applicable field or an equivalent combination of education and experience.
One year of related experience.
Ability to communicate effectively orally and in writing.
Ability to interact positively and professionally with staff and other stakeholders.
Strong interpersonal and organizational skills.
Working knowledge of office software and database applications.
Ability to multitask and work cooperatively with others.
Strong attention to detail in time-sensitive, deadline-driven environments.
Ability to generate and interpret reports.
Ability to maintain confidentiality.
Commitment to Caring Campus principles and providing exceptional customer service in a welcoming, responsive, and student-centered environment.
Compliance with applicable laws, codes, Texas A&M University System and university policies, regulations, rules, procedures, and safety requirements.
Export-control authorization is required before starting employment.
This is a security-sensitive position; employment is contingent on credential verification and a criminal history check.

Nice To Haves

Bachelor’s degree in an applicable field and three years of related experience, or an equivalent combination.
Knowledge of HRIS or payroll software.
Experience processing payroll using Workday.

Responsibilities

Process and review payroll transactions to ensure accurate payment according to established payroll schedules.
Review timekeeping records, employee status changes, pay rates, deductions, garnishments, and other payroll adjustments.
Calculate and process authorized supplemental payments, retroactive pay, adjustments, and off-cycle payments.
Verify payroll data for accuracy and completeness before finalizing payroll.
Research and resolve payroll discrepancies in a timely and professional manner.
Maintain accurate, confidential payroll records in accordance with record-retention requirements.
Ensure payroll transactions comply with wage-and-hour requirements and organizational policies.
Review deductions, contributions, and other withholding amounts for accuracy.
Assist with internal and external payroll audits by preparing documentation and researching requested transactions.
Maintain documentation for payroll changes, adjustments, approvals, and other financial transactions.
Prepare recurring payroll reports and provide supporting data for financial reporting and budgeting.
Coordinate with other departments to resolve discrepancies and ensure accurate payroll-related entries.
Assist with process improvements and strengthening internal payroll controls.
Respond to employee, supervisor, and management inquiries about payslips, deductions, tax withholding, direct deposits, and payroll adjustments.
Coordinate with Human Resources regarding hires, terminations, leave changes, compensation updates, and other employee status changes affecting payroll.
Communicate payroll requirements, deadlines, and documentation needs to employees and department representatives.
Protect sensitive employee and financial information and maintain strict confidentiality.
Use payroll and timekeeping systems to process transactions, generate reports, and maintain records.
Identify recurring errors, investigate root causes, and recommend improvements to payroll procedures.
Assist with payroll system testing, updates, implementations, and process documentation as needed.
Provide guidance and technical assistance to other payroll team members when appropriate.
Perform other duties as assigned.

Benefits

Medical insurance, with employee-only coverage listed at $0–$30 per month after the university contribution; the university covers up to 83% of premiums for other listed coverage tiers.
Dental and vision insurance.
Life insurance, accidental death and dismemberment insurance, and long-term disability.
Flexible Spending Account and Day Care Spending Account.
On-campus wellness opportunities.
Counseling, work-life assistance, financial resources, and legal resources.
Employee Tuition Assistance Program.
Book scholarships.
Public Service Loan Forgiveness.
Teacher Retirement System of Texas or Optional Retirement Plan, depending on position.
Voluntary tax-deferred account or deferred compensation plan.
At least 8 hours of vacation leave per month.
8 hours of sick leave per month.
8 hours of paid birthday leave.
12–15 paid holidays per year.
Professional development opportunities.