Payroll Administrator

Montgomery County Community College•Blue Bell, PA

9d•Hybrid

About The Position

This position has been approved for a flexible work option arrangement. Flexible work options can be ended at any time by the College, Cabinet, and/or supervisors based on employee performance and/or as institutional needs change. A credit history check is required prior to the first day of employment. Review of applications will take place after October 18th. Reporting to the Senior Accountant, Disbursement Management, the Payroll Administrator is responsible for the processing of payroll for all payroll cycles. The Payroll Administrator is accountable for the calculation of payroll liabilities as well as the applicable Federal, State, and Local Tax filings and reports. This position will perform complex payroll account analysis requiring advanced knowledge of internal policies and external regulations.

Requirements

Associate’s degree (or credit equivalent) is required.
At least two years of relevant, hands-on payroll experience required.
Proficiency in MS Office; advanced Excel skills required.
Excellent communication, both written and oral required.
Customer service skills required.
Analytical and problem-solving skills required.
Ability to take initiative and work with minimal supervision required.
Attention to detail.
Ability to work with departmental leadership.
Ability to maintain confidentiality.
Ability to prioritize workload and multi-task.
Ability to use considerable discretion/judgment and self-directed decision-making.
Ability to work within a team-oriented setting.
Ability to work with other departments to look at processes and make changes.
Ability to work with others to find solutions to problems.

Nice To Haves

Bachelor’s degree in Accounting, Business, Finance or related area is highly preferred.
Experience in College or University environment highly preferred.

Responsibilities

Prepare Full-time, Part-time, Adjunct, and Overload payrolls.
Prepare the required worksheets and the supporting documentation for payroll taxes and employee deductions for review and payment of the period, month, quarter, and year.
Provide analysis of payroll data after each calculation, research any discrepancies or issues.
Calculate and monitor faculty deferred payroll, maintain accrual records for true up and audit purposes.
Prepare and process the Forms W-2.
Assists in planning monthly, quarterly, and annual close processes to allow adequate review by manager so all deadlines are met.
Process quarterly, fiscal and calendar year close in college’s software system.
Create stipend worksheet for additional hours and HR memos.
Contact initiator for additional information as needed to confirm memo accuracy.
Collaborate with HR and Manager for any anomalies.
Assist and analyze assignment contract data prior to conversion process.
Work with Academic Affairs to ensure accuracy of stipend payments and make necessary adjustments.
Compile and organize information on employee tax changes for entry into system, LST exemptions, w-4’s, etc.
Run reports for comparative analysis and collaborate with Manager for resolution.
Provide customer service to college employees in responding to both written and verbal inquires for the purpose of providing information and direction.
Back-up to Senior Accountant, Disbursement Manager for all payroll functions and represent the Senior Accountant at meetings.
Collaborate with Human Resources to resolve payroll processing concerns.
Collaborate with IT for processing concerns and software testing.
Performs other duties as assigned.