Payroll & Accounts Officer

Grace Loves Lace • Dallas, TX

2d • Hybrid

About The Position

Grace Loves Lace is seeking a Payroll & Accounts Officer to join its Finance team. The role is ideally based in Dallas, Texas, with candidates in other US cities, including Phoenix, Denver, and Las Vegas, also considered. It has a hybrid working arrangement combining work from a boutique location and remotely from home.

The officer will own the US payroll function and review and oversee payroll across Australia, the UK, and Canada. The role also supports accounts payable, accounts receivable, bank reconciliations, and broader finance administration. The position works closely with the CFO and Finance team in Australia to maintain accurate financial records and support smooth payroll and accounting processes across the international business.

The standard working week is five days (40 hours), though a 30-hour week may be considered for the right candidate. Flexible hours, including later hours to overlap regularly with the Australian Head Office, are required. Applicants must have unrestricted US working rights and provide two recent, relevant professional referees.

Requirements

• Demonstrated experience managing end-to-end US payroll, including multi-state payroll, payroll tax, and year-end reporting.
• Strong working knowledge of US federal and state payroll legislation and compliance requirements.
• Experience using recognised US payroll platforms.
• Working experience across accounts payable, accounts receivable, and bank reconciliations, with a sound understanding of accounting practices.
• Experience using industry-recognised finance systems such as NetSuite, SAP, or similar.
• Extensive knowledge and experience using Excel.
• Strong computer skills and proficiency in MS Office, with the ability to quickly learn new systems.
• Exceptional attention to detail and accuracy, particularly when handling sensitive financial information.
• Comfort working flexible hours, including later hours to provide regular overlap with the Australian Head Office.
• Collaborative team player who aligns with the Grace Loves Lace mission and values.
• Unrestricted working rights in the United States.
• Ability to provide two recent and relevant professional referees.

Nice To Haves

• Experience reviewing or processing payroll across Australia, the UK, and/or Canada.
• Payroll certification (FPC or CPP) or relevant accounting qualifications.

Responsibilities

• Own the end-to-end fortnightly US payroll process, including timesheets, new starters, terminations, pay changes, deductions, and benefits, ensuring accurate and timely payment.
• Ensure US payroll complies with federal, state, and local legislation, including tax withholding, payroll tax deposits, filings, state registrations, and year-end reporting.
• Review and oversee payroll across Australia, the UK, and Canada each pay cycle, checking accuracy, identifying discrepancies, and liaising with payroll providers and teams.
• Manage the payroll inbox as the first point of contact for employee payroll queries across all regions, addressing enquiries promptly and professionally.
• Maintain accurate and confidential employee payroll records, including employment changes, leave balances, and tax documentation.
• Prepare payroll journals, reconcile payroll clearing and liability accounts, and support month-end reporting.
• Support payroll audits, reporting requirements, and improvements to payroll processes and controls.
• Process accounts payable transactions and complete regular account reconciliations.
• Process accounts receivable transactions and assist with regular AR reconciliations.
• Complete daily bank reconciliations across relevant accounts, investigating and resolving discrepancies.
• Assist with monthly balance sheet reconciliations and general finance administration.
• Maintain accurate financial records and data across relevant finance systems.

Benefits

• Product discounts of 30% to 50% for yourself, your family, and friends.
• Access to employee discount platforms offering savings with a range of retailers.
• Opportunities for career development within a passionate team in a fast-growing international business.
• Ongoing support and professional development to help expand your skills.
• Team rewards, monthly recognition programs, and bi-annual team celebrations.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed