Payroll & Accounting Specialist

C-TRAN•Portland, OR

2d•$6,660 - $8,133•Onsite

About The Position

Performs a variety of professional level technical payroll preparation and accounting activities involved in the recording and reporting of the transit system’s financial transactions to include accounts payable, accounts receivable, cash receipts, general journal entries, and account reconciliation and analysis. The position provides confidential administrative payroll support. The incumbent will perform recurring processes with occasional variations from the norm involving a high degree of complexity and will be responsible to operate within established procedures. Contacts contain some discussion about confidential/sensitive matters necessitating discretion at all times. Work is performed under moderate supervision from the Manager of Accounting and considerable judgment is expected to be exercised in the execution of duties. Errors in account coding could result in inaccurate reporting of C-TRAN’s financial condition.

Requirements

Bachelor’s Degree with related course work and emphasis in business administration, finance, or accounting.
Requires at least three (3) years progressively responsible experience or experience sufficient to demonstrate complete competency and knowledge of the principles and practices of accounting.
Any equivalent combination of education, experience, and training that proves the required knowledge, skills, and abilities.
Proficiency in 10-key, Microsoft Word, and Excel is highly desirable.
Research, compile, and analyze data and form sound conclusions.
Processing accounts receivable and/or accounts payable.
Advanced in Microsoft Office Suite and computerized financial applications required.
Advanced mathematical skills, with the ability to make accurate calculations rapidly.
Strong in problem solving and critical thinking.
Excellent verbal and written communication skills required in order to explain complex information in a clear, concise manner.
Work effectively with all levels of staff and vendors with varying levels of expertise.
Exhibit tact and diplomacy to achieve desired results.
Maintain confidentiality.
Set up and maintain an accurate filing system.
Regular, dependable attendance required.
A valid driver’s license from state of residence and a good driving record are preferred.
Must be able to comply with C-TRAN’s nonsmoking policy and work in a nonsmoking work environment.
Must maintain a physical condition, which, either with or without accommodation, allows completion of all essential duties.
Must promote and model safety within the department and agencywide through reporting and addressing safety issues, supporting safety campaigns, maintaining a safe work area, assisting in safety training documentation, and certification record keeping.
If selected for the position, documentation that you are a United States citizen, or an alien lawfully authorized to work in the United States will be required to establish your identity and work authorization in accordance with the employer’s obligation under the Immigration Reform and Control Act of 1986.
If selected for this position, employment will be conditional, pending completion of a criminal background investigation.
All employees are required to retain public records, in accordance with C-TRAN’s Public Disclosure Policy No. 510.

Nice To Haves

Payroll functions preferred.
A valid driver’s license from state of residence and a good driving record are preferred.

Responsibilities

Collects and audits individual payroll time sheets to be used as source documents for data input to payroll.
Verifies vacation, sick leave, and holiday hours used and accrued. Ensures that required documentation has been received and approved.
Applies Union Contract terms as they pertain to payroll issues.
Sets up and monitors garnishments.
Assists with confidential payroll correspondence, which frequently contains confidential/sensitive information necessitating discretion at all times.
Coordinates the payroll process including inputting payroll information into the computer, proofing of and processing payroll, and preparing checks for distribution.
Assists employees with payroll questions to include researching historical payroll transactions as needed.
Prepares monthly, quarterly, and year-end payroll reports such as workers’ compensation, unemployment insurance, FICA, retirement system, credit union, union, deferred compensation, and W-2 statements, etc.
Reconciles monthly payroll related general ledger accounts.
Maintains all payroll related records and monthly payroll checklist.
Processes accounts payable as it relates to payroll processing each month. Invoice for employee time and benefits accrued while conducting union business.
Prepares recurring monthly journal entries and other journal entries as needed.
Perform transaction and account analysis to ensure correct account balances and prepare well-documented journal entries.
Coordinate processing of accounts payable (including purchase cards), accounts receivable, cash, etc. in a timely manner. Assist with preparation of documents, data entry, and problem research and reconciliation as required.
Provides support to other Finance Staff as needed.
Perform other duties as assigned.