Accounting & Payroll Specialist

Idyllic Enterprises, LLC•Cape Girardeau, MO

1d•$37,000 - $42,000

About The Position

We are seeking a precise, reliable, and detail-oriented Accounting & Payroll Specialist to join our finance team. In this role, you will manage day-to-day bookkeeping transactions and take full ownership of our payroll processing, including related tax payments and regulatory filings. Reporting directly to the Director of Accounting (CPA), you will serve as a key operational anchor for the department. Our team currently operates in QuickBooks Online/Desktop and is planning a strategic transition to Odoo ERP; this position will actively participate in data migration, validation, and system mapping. This is an excellent opportunity for a software-adept finance professional looking to expand their ERP implementation experience under direct CPA mentorship.

Requirements

2+ years of accounting or bookkeeping experience, with at least 1 year of direct payroll processing and payroll tax reporting experience.
Strong foundational experience with QuickBooks is required.
Strong intermediate Excel skills are required.
Solid understanding of basic accounting principles, payroll tax laws, wage-and-hour regulations, and withholding requirements.
A proactive mindset regarding systems, capable of learning new software structures quickly and documenting new accounting workflows.

Nice To Haves

Prior exposure to Odoo or experience assisting with any major software/ERP data migration is a significant advantage.

Responsibilities

Manage, calculate, and execute end-to-end payroll cycles (wages, overtime, bonuses, and deductions) for all employees.
Collect and audit employee timesheets, resolve software sync discrepancies, and secure manager approvals.
Ensure accurate withholding of federal, state, and local taxes; coordinate and execute timely electronic tax deposits (e.g., IRS EFTPS).
Prepare and submit quarterly and annual payroll tax reports (including Forms 941, 940, and state unemployment returns).
Assist the Director of Accounting with year-end payroll reconciliation and the distribution of W-2 and 1099 forms.
Assist the Director of Accounting in cleaning, formatting, and migrating historical ledger and employee payroll data from QuickBooks to Odoo.
Participate in parallel payroll runs across both systems during the transition phase to ensure calculation accuracy and zero disruption to staff.
Post and maintain daily financial transactions, journal entries, and adjustments within the accounting system.
Review, code, and process vendor invoices; track incoming customer payments and manage daily bank deposits.
Perform monthly bank and credit card reconciliations, identifying and resolving ledger variances under the CPA’s guidance.
Compile financial data and pull documentation to support month-end closing.