Accounting & Payroll Specialist

Blymyer Engineers Inc • Alameda, CA

1d • $80,000 - $115,000 • Hybrid

About The Position

The Accounting & Payroll Specialist is responsible for administering payroll operations and supporting full-cycle accounts payable and accounts receivable functions. This role ensures accurate financial processing, regulatory compliance, and timely reporting. The position requires strong attention to detail, customer service skills, and the ability to coordinate with project managers, employees, vendors, and clients. This is a hybrid position requiring periodic on-site attendance at our office in Alameda, CA.

Requirements

• Associate degree in Accounting, Finance, Business Administration, or related field
• Minimum 4 years of experience in payroll processing and accounting functions
• Experience with multi-state payroll administration
• Knowledge of California wage and hour regulations
• Proficiency with payroll, timekeeping, and accounting systems
• Strong attention to detail and organizational skills
• Ability to handle confidential information responsibly
• Strong communication and problem-solving skills

Nice To Haves

• Bachelor’s preferred

Responsibilities

• Coordinate new employee payroll onboarding and system setup
• Maintain payroll records, employee tax setup, and benefit deductions
• Review timekeeping entries and follow up on discrepancies
• Audit overtime, sick leave, and vacation usage for compliance and accuracy
• Process biweekly payroll including adjustments, bonuses, and deductions
• Ensure compliance with federal, state, and local wage and hour regulations
• Reconcile payroll records and prepare payroll journal entries
• Maintain payroll reporting and documentation
• Coordinate multi-state payroll registrations and tax compliance
• Manage year-end payroll activities including W-2 review and distribution
• Enroll eligible employees in retirement programs
• Verify benefit deduction accuracy and reconcile provider invoices
• Process retirement plan contributions and maintain compliance records
• Review and process vendor invoices and expense reports
• Maintain vendor files and onboarding documentation
• Process payments via check, ACH, and credit card
• Reconcile vendor statements and resolve discrepancies
• Monitor accounts payable aging and manage payment schedules
• Assist with 1099 reporting and business license renewals
• Support month-end and year-end closing processes
• Maintain customer accounts and project billing setup
• Prepare and issue client invoices in accordance with contract requirements
• Collaborate with project managers regarding billing accuracy
• Post customer payments and reconcile receivables
• Monitor accounts receivable aging and conduct collection activities

Benefits

• Medical, Dental, and Vision Insurance
• Health Reimbursement Account (HRA)
• 401(k) with employer contribution
• Paid Holidays
• Paid Time Off
• Sick Leave
• Bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree