Patient Access Coordinator

PT Solutions • Shawnee, KS

8d • $18 - $19 • Onsite

About The Position

PT Solutions Physical Therapy is seeking a Patient Access Coordinator to serve as the first point of contact for patients and help provide a positive, efficient clinic experience. The role manages patient check-in and check-out, payments, scheduling, and documentation while supporting clinic operations and communication between patients and care teams. The position offers ongoing training, mentorship, and opportunities for advancement within a nationwide physical therapy practice. The clinic is located at 13135 Shawnee Mission Pkwy, Shawnee, Kansas 66216. The full-time schedule requires availability between 7 a.m. and 7 p.m., Monday through Friday. Pay is listed at $18–$19 per hour, with possible performance-based incentives.

Requirements

• High school diploma or GED; submission of documentation for the highest level of education obtained is required.
• Strong communication and customer service skills.
• Ability to multitask and prioritize effectively in a busy clinic environment.
• High level of accuracy and attention to detail.
• Ability to collect payments and confidently discuss financial responsibility.
• Proficiency in Microsoft Office and comfort using multiple software systems.
• Professional, empathetic, and patient-centered approach.
• Ability to follow workflows, protocols, and compliance requirements.
• Strong problem-solving and conflict-resolution skills.
• Ability to work independently and as part of a team.
• Must meet compliance, background check, and onboarding requirements.

Nice To Haves

• One to two years of customer service or healthcare front office experience.
• Experience using EMR systems and scheduling platforms.

Responsibilities

• Greet patients, manage check-in and check-out, verify information, and schedule follow-up appointments.
• Handle payments, explain financial responsibilities, and maintain accurate daily financial records.
• Support clinic operations by managing phones, schedules, referrals, and EMR documentation.
• Assist patients with questions and address concerns professionally to deliver a positive patient experience.
• Ensure compliance with HIPAA, insurance processes, and documentation standards.
• Collaborate with therapists and internal teams to coordinate care and resolve access or scheduling issues.
• Assist with clinic operations and special projects, and provide coverage support as needed.

Benefits

• Paid Time Off (PTO) and either Sick Leave or Extended Illness Bank (EIB) accrual, dependent on state laws.
• Reimbursement for endurance race entry fees.
• Professional development through strategic internal platforms.
• Ongoing training and mentorship.
• Career progression opportunities.
• Competitive compensation with the ability to earn performance-based incentives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED