Paralegal – Real Estate & Project Finance

Soltage•Jersey City, NJ

7h•Hybrid

About The Position

Soltage is hiring a Paralegal to join its Legal Department in Jersey City, New Jersey. The Paralegal will keep legal workstreams on track by maintaining trackers and checklists, coordinating documents, signatures, and deliverables with internal teams and outside parties, supporting real estate, title, and financing transactions for solar and battery energy storage projects, and handling day-to-day legal administration, including corporate records, document shipments, and invoice processing. The ideal candidate is a highly organized, proactive paralegal or legal assistant who thrives in a fast-paced, deadline-driven environment; has strong project-management and follow-through skills; takes ownership of assignments; independently drives outstanding items to completion; and anticipates and addresses potential delays. Real estate, title, or financing experience is a plus but is not required. This is a full-time hybrid position based at Soltage's headquarters in Jersey City, New Jersey, with three days per week in the office. Soltage is an independent power producer that develops, owns, and operates distributed solar and energy storage assets across the United States. The company reports a track record spanning more than 20 years, over 130 projects representing more than 600 MW, and a national development pipeline of more than 2 GW. Soltage is owned by Igneo Infrastructure Partners.

Requirements

Bachelor's degree required.
At least 5 years of experience as a paralegal, legal assistant, closing coordinator, title or transaction coordinator, or in a similarly detail-intensive legal, real estate, or financing environment.
Exceptional organizational and project-management skills, including the ability to prioritize competing requests, maintain accurate records, and drive many details through completion.
Demonstrated initiative and persistence in professionally pursuing overdue responses, approvals, and deliverables across internal and external teams.
Strong attention to detail and willingness to manage frequent administrative and invoice-processing tasks alongside transactional work.
Clear, professional written and verbal communication skills, sound judgment, and ability to escalate issues requiring attorney input.
Proficiency with Microsoft Word, Excel, Outlook, and SharePoint.
Ability to handle confidential and privileged information with discretion.

Nice To Haves

Paralegal certificate.
Experience with transaction trackers, project-management tools, payment-processing systems, and virtual data rooms.
Familiarity with title commitments, title insurance, ALTA/NSPS surveys, real estate instruments, or financing closings.
Notary public commission, or willingness to obtain one.
Interest in renewable energy, solar, or energy storage.

Responsibilities

Maintain current trackers of open items, responsible parties, deadlines, follow-up dates, and next steps across Legal Department workstreams.
Follow up proactively with internal teams and external parties for documents, approvals, signatures, and payments, and take requests through completion.
Provide concise status updates and promptly escalate bottlenecks.
Order and track title commitments, exception documents, updated searches, ALTA/NSPS surveys, title insurance policies, and endorsements for project development, land acquisitions, and financings.
Coordinate with title companies, surveyors, landowners, project teams, and outside counsel to obtain revisions, outstanding deliverables, and final signoffs by transaction deadlines.
Manage financing and closing checklists, including lender and outside counsel requests, conditions precedent, third-party reports, and real estate closing requirements.
Coordinate due diligence materials and virtual data rooms; compile entity and authority documents, certificates, execution packages, signature pages, and closing binders.
Track document execution, notarization, delivery, and recording, as well as post-closing obligations and outstanding items.
Support recurring construction financing deliverables, including title updates, lien searches, date-down endorsements, and draw or funding requirements.
Maintain project-entity records, organizational charts, good-standing certificates, written consents, resolutions, and related corporate documentation.
Organize and version-control legal document repositories, closing records, templates, and executed copies; help refine checklists and workflows.
Handle overnight shipments, couriers, mailing and receiving, and tracking of original signed documents.
Prepare, proofread, format, and circulate letters, notices, correspondence, and document packages; scan, file, and retrieve records.
Enter legal and transaction invoices in the Company's payment system, route them for approval, and follow up with Accounting, Finance, project teams, and vendors until paid.
Maintain invoice and payment status records and resolve missing information, approvals, or processing delays.