Paralegal Manager

Freeman Mathis and Gary, LLP•Roseville, CA

3d•$100,000 - $135,000•Onsite

About The Position

Freeman Mathis & Gary, LLP is seeking an experienced Paralegal Manager for its Sacramento office. The role oversees an assigned group of Paralegals, including onboarding, training, and supervision, and serves as the first point of contact for questions about the paralegal role, offering advice and guidance on substantive work. The position coordinates assignments and workflow, supports firm initiatives and training, and maintains daily contact with attorneys and support staff. It reports to the Director of Legal Operations. The Paralegal Manager combines team leadership and operational responsibilities with direct litigation support. The position supports attorneys with case organization, document management, discovery, research, witness interviews, trial preparation, and related tasks. The successful candidate is familiar with the litigation process and can work independently and collaboratively in a fast-paced, high-volume environment.

Requirements

Bachelor’s degree or equivalent experience.
Certificate in Paralegal studies.
5–7 years of litigation experience, including some defense experience.
Civil litigation experience.
Substantive familiarity with litigation processes, including case management, discovery, databases, privilege logs, court filings, e-filing, and cite checking.
Familiarity with legal and factual research using web-based legal research services.
Proficiency in an electronic-file setting and comfort working with a paperless system.
iManage experience.
Experience billing time in compliance with client guidelines and meeting a monthly billing target.
Proficiency with Microsoft Word, PowerPoint, Excel, Westlaw, and Kofax PDF editor.
Ability to work independently and as part of a team.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Familiarity with workflow, roles, and responsibilities of professionals on legal teams.
Excellent communication skills and ability to work with people at every level of the organization.
Professionalism, an even temper, and problem-solving ability.
Ability to manage changing priorities and pressure situations.
Must successfully pass a background and drug screen.

Nice To Haves

Experience in a leadership or management role.
Openness to improvement and eagerness to develop professionally.

Responsibilities

Monitor and assign paralegal support to matters, determine scheduling and support requirements, and ensure deadlines are met.
Manage direct reports’ timekeeping by reviewing and approving weekly timecards and PTO requests and monitoring and managing overtime requests.
Conduct performance reviews.
Coordinate training on paralegal skills and support applications, including seminars and educational gatherings, and ensure MCLE requirements are met.
Understand and perform basic employee relations functions.
Recruit, interview, and hire Paralegals, including reviewing resumes, coordinating interviews, and obtaining final hiring approval.
Work with firmwide Directors and Managers to implement and improve Paralegal policies and procedures.
Monitor costs and expenses to assist with budget preparation.
Analyze and report on paralegals’ time to assess workload, productivity, and ability to meet Firm needs.
Provide attorneys with case organization, document management, witness interview, discovery, administrative, and trial support.
Assist attorneys in preparing civil cases for trial.
Obtain, review, analyze, and summarize legal and evidentiary documents.
Manage discovery and records management.
Schedule depositions and meetings with clients, witnesses, experts, opposing counsel, court reporters, and others.
Identify, locate, interview, and evaluate potential experts and send expert packages to parties for review.
Track document requests and follow up on the progress of receipt.
Summarize case records, create chronologies, and summarize discovery responses.
Organize and prioritize tasks and complete them under time constraints with minimal supervision and strong attention to detail.
Conduct legal research efficiently to inform attorney decisions.
Organize and maintain case files in coordination with Legal Assistants and other staff.
Review files regularly and proactively work to move cases forward.
Ensure functions are performed in accordance with applicable client guidelines.
Maintain accurate time records and meet a 600 annual billable-hours requirement.
Maintain positive relationships with firm attorneys, co-counsel, clients, and vendors.
Assist with special projects and additional duties as assigned.