Manager, Paralegal

World Fuel Services • Miami, FL

1d • Hybrid

About The Position

World Fuel is seeking an experienced Manager, Paralegal to join its global Legal team in Miami. The role partners closely with the General Counsel's office and supports corporate governance, securities compliance, and public company activities. The successful candidate will work with Legal, Executive Leadership, Investor Relations, Compliance, Finance, and the Board of Directors to support governance, regulatory compliance, and operational excellence in a fast-paced public company environment.

The position supports Board and committee meetings, board administration, shareholder meeting and proxy solicitation processes, corporate records, SEC reporting and Section 16 filings, insider trading policy administration, and equity compensation programs. It also provides support for corporate legal matters and transactions, maintains entity records and regulatory filings, collaborates across departments, and contributes to Legal department process improvements and special projects.

Requirements

• Bachelor's degree, Paralegal Certificate, or an equivalent combination of education and experience.
• At least 7 years of progressive corporate paralegal experience supporting SEC reporting, corporate governance, and public company compliance within a publicly traded company and/or major law firm.
• Significant experience supporting public company governance and SEC reporting activities.
• Working knowledge of securities laws, SEC reporting requirements, and corporate governance practices.
• Strong organizational skills and exceptional attention to detail.
• Outstanding written and verbal communication skills.
• Ability to handle multiple priorities and deadlines in a fast-paced environment.
• Ability to work independently while building strong partnerships across all levels of the organization.

Nice To Haves

• Experience supporting Boards of Directors and board committee processes.
• Experience preparing and coordinating SEC filings, including Section 16 reporting.
• Experience supporting equity compensation administration.
• Proficiency with Workiva, Diligent, EDGAR, and/or similar governance and SEC filing platforms.
• Notary certification or willingness to obtain certification.

Responsibilities

• Support planning and execution of Board of Directors and committee meetings, including preparing agendas, presentations, resolutions, and meeting materials.
• Assist with board member onboarding, annual governance processes, and ongoing board administration.
• Coordinate logistics and documentation for the Annual Shareholders Meeting and proxy solicitation process.
• Administer electronic D&O Questionnaires and annual governance confirmations.
• Maintain corporate records and governance documentation across the organization.
• Manage EDGAR Next credentials and related governance requirements.
• Manage and coordinate compliance with NYSE listing standards.
• Support preparation and filing of SEC reports, including Forms 10-K and 10-Q, Proxy Statements, and other required filings.
• Prepare and coordinate Section 16 filings, including Forms 3, 4, and 5.
• Facilitate compliance with the insider trading policy, including trading window administration, restricted group management, and quarterly communications.
• Support SEC filing administration and related disclosure processes.
• Support administration of the company's equity compensation programs.
• Monitor equity transactions and share ownership activity.
• Coordinate with the stock plan administrator and internal stakeholders to ensure accurate and timely reporting.
• Track equity ownership and reporting requirements for officers and directors.
• Support corporate legal matters, including intercompany agreements, financing transactions, policy development, mergers and acquisitions, and other strategic initiatives.
• Assist with preparation, review, and organization of legal and corporate documentation.
• Maintain corporate entity records, service of process records, and related state and regulatory filings.
• Support corporate transactions and other projects managed by the General Counsel's office.
• Collaborate with Legal, Investor Relations, Compliance, Finance, Human Resources, IT, and executive leadership teams.
• Support governance, compliance, and reporting initiatives across the organization.
• Contribute to Legal department process improvements and special projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager