Packaging Artwork Coordinator

Sol de Janeiro • New York, NY

11d • $70,000 - $75,000 • Hybrid

About The Position

The Packaging Artwork Coordinator supports the end-to-end execution of packaging artwork across multiple product categories and markets. The role independently coordinates artwork projects from concept through final approval and release, ensuring artwork is accurate, complete, and delivered on schedule. The Coordinator serves as a key point of contact across Packaging, Regulatory, GPM, Creative, SGx, and external vendors, identifying missing information, resolving issues, maintaining project visibility, and moving artwork efficiently through the approval process.

Requirements

• Strong project coordination and organizational skills.
• Ability to independently manage multiple priorities and deadlines.
• Strong attention to detail and proofreading skills.
• Comfort coordinating across multiple functions and external partners.
• Proactive problem-solving, follow-through, and clear written and verbal communication.
• Experience with packaging artwork, production artwork, graphic production, or a related field.

Nice To Haves

• Experience with artwork workflow or project-management tools.
• Knowledge of Adobe Illustrator.

Responsibilities

• Independently coordinate assigned packaging artwork projects from initiation through final approval and release.
• Manage multiple artwork projects and SKUs simultaneously across different development stages.
• Maintain visibility into priorities, timelines, approvals, dependencies, and outstanding actions.
• Ensure required inputs are complete before artwork development begins, including manuscripts, dielines, ingredient information, legal copy, UPCs, component codes, required symbols, and reference files.
• Serve as a day-to-day point of contact for assigned artwork projects.
• Partner with Packaging, Regulatory, GPM, Creative, SPGx, CMs, and other cross-functional teams to keep artwork progressing.
• Coordinate reviews, revisions, approvals, and handoffs across stakeholders.
• Follow up proactively on missing inputs, decisions, and approvals that could affect timing.
• Review artwork against approved manuscripts and established brand and packaging requirements.
• Proofread artwork and clearly communicate required revisions.
• Review files and revisions using Adobe Illustrator knowledge where appropriate.
• Coordinate final routing and release of approved artwork to internal teams and vendors.
• Identify artwork challenges, discrepancies, missing information, or unclear direction, and bring appropriate partners together to resolve issues.
• Escalate risks that could affect artwork timing, approvals, production, or project milestones, and adapt priorities as business needs and timelines change.
• Maintain accurate artwork trackers and project documentation.
• Create clear artwork assignments and direction from Creative.
• Coordinate artwork routing and approvals using established workflow and project-management tools.
• Maintain organized records of revisions, approvals, releases, vendor proofs, and artwork status.
• Support continuous improvement of artwork processes, checklists, tools, and ways of working.

Benefits

• Competitive salary and bonus program for full-time team members.
• Flexible hybrid work environment with opportunities for collaboration and growth.
• Inclusive culture that values diverse perspectives and celebrates individuality.
• Opportunity to be part of a fast-growing, award-winning global beauty brand.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed