PA and office manager

Yugo•Austin, TX

12d•$80,000 - $95,000•Onsite

About The Position

Yugo is seeking a PA/Office Manager to ensure the smooth running of office operations and provide administrative and organisational support to senior leadership. This full-time, office-based role requires attendance five days a week. The position partners with the CEO - USA and key leaders on his team, supporting executive schedules and business activities while creating a professional, welcoming, efficient, and well-organised workplace. Facilities management experience is essential. The role combines executive assistance with ownership of office management. It includes coordinating schedules, meetings, travel, communications, expenses, invoices, events, supplies, onboarding activities, and front-of-house service. The successful candidate will be discreet, professional, highly organised, proactive, adaptable, and comfortable supporting international time zones and occasionally working outside standard office hours.

Requirements

Experience in facilities management is essential.
Experience in personal or executive assistance roles and office management.
Ability to be in the office four to five days a week; the role description also specifies attendance five days a week.
Discreet, trustworthy, and professional, with the ability to act as an ambassador for the Yugo executive team in the USA.
Advanced Microsoft PowerPoint and Word skills, including producing complex, high-quality presentations and documentation.
Intermediate Microsoft Excel proficiency.
Confident use of AI to improve efficiency and productivity.
Proficiency with systems and AI.
Resilient, upbeat, and positive mindset, with the ability to multitask and solve problems on the fly.
Excellent written and verbal communication skills and the ability to build strong relationships across the organisation.
Highly organised, proactive, adaptable, and solutions-focused approach.
Flexibility to support international time zones and occasionally work outside standard office hours.

Responsibilities

Manage complex, fast-paced diaries for members of the executive team and prioritise schedules effectively.
Draft, review, and send communications on behalf of executives while maintaining professionalism and confidentiality.
Prepare meeting agendas and briefing materials, take minutes, and track actions through to follow-up.
Arrange domestic and international travel, including flights, accommodation, visas, and itineraries.
Coordinate one-to-one meetings, team meetings, and wider business meetings, providing support before, during, and after as required.
Provide administrative support, including expense management, invoice processing, and document preparation.
Manage executive inboxes, calls, and visitors with discretion and sound judgement.
Organise team events, offsites, social events, and conferences.
Provide ad hoc support to wider teams aligned to the executives.
Coordinate office initiatives, manage supplies, and respond to employee needs to deliver a positive workplace experience.
Conduct regular inspections and floor walks, checking visual and operational compliance and proactively identifying and resolving issues.
Partner with People and Culture to coordinate office-based onboarding and support an organised, welcoming first-day experience for new starters.
Provide a professional and welcoming front-of-house presence.
Take full ownership of office management and maintain a professional, welcoming, and fully functional workplace for employees and visitors.